Payroll Auditor

Position Purpose:

The Payroll Auditor is responsible for reviewing, analyzing, and auditing payroll records to ensure strict compliance with federal, state, and local wage and hour laws. This role-plays a critical part in ensuring accurate and lawful timekeeping practices, identifying and resolving issues related to key wage and hour issues including overtime and meal and rest break timekeeping, and resolving pay discrepancies. The Payroll Auditor will work directly with managers and employees to investigate concerns, provide guidance, and implement corrective actions needed to uphold organizational integrity and employee trust.

Principal Responsibilities:

1. Conduct regular audits of employee timecards, schedules, payroll records, and compensation data to identify any wage and hour compliance issues.
2. Investigate potential issues or violations involving overtime, minimum wage, split shift premiums, reporting time pay, off-the-clock work, rest and meal breaks, misclassification, and timekeeping discrepancies (including paystubs and timecards).
3. Collaborate with HR, Payroll, legal and department managers to resolve issues and implement corrective actions.
4. Provide training or guidance to supervisors on proper timekeeping procedures and wage compliance best practices.
5. Prepare detailed audit reports summarizing findings, action steps, and outcomes for executive team, HR, and legal counsel review and feedback, as needed.
6. Maintain organized documentation of audit processes, communications, and resolutions for internal recordkeeping and legal compliance.
7. Assist with responses to internal or external audits, inquiries, or investigations related to wage and hour issues.
8. Recommend system and process improvements to reduce the risk of wage and hour liability and enhance compliance.
9. Know and stay up to date on changes to federal, state and local labor laws, wage orders (including Industrial Welfare Commission (IWC) Orders), payroll regulations, and internal company policies and procedures.
10. Other duties as assigned.

Requirements:

1. Associate’s or Bachelor’s degree in Accounting, Human Resources, Business Administration, or a related field preferred.
2. Minimum of 3 years of experience in payroll auditing or HR compliance required.
3. Strong understanding and knowledge of federal and California wage and hour laws (e.g., FLSA, CA Labor Code, IWC Wage Orders).
4. Experience using payroll systems such as ADP as well as timekeeping platforms.
5. High level of accuracy, attention to detail, and analytical thinking.
6. Ability to maintain confidentiality and handle sensitive information with professionalism.
7. Excellent written and verbal communication skills.
8. Strong interpersonal skills with the ability to effectively interact with employees at all levels of the organization, as well as vendors, County personnel, and independent contractors.
9. Proven analytical and problem-solving abilities, including the capacity to conduct investigations and recommend appropriate solutions.
10. Well-organized and detail-oriented, with the ability to manage multiple priorities and meet deadlines.
11. Experience handling and securely maintaining confidential and/or privileged records and documents.
12. Bilingual in English and Spanish preferred but not required.
13. Ability to work effectively with individuals from diverse social, ethnic, and economic backgrounds.
14. Certified payroll professional (CPP) a plus.
15. Must be able to travel to different work sites as needed.

*All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated against COVID-19.

Employee Benefits:

At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes:

• Medical, Dental, Vision
• Monthly employer-sponsored allowance for assistance with health premiums.
• Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses.
• Paid time off (vacation, sick leave) and 13 paid holidays.
• 401(k) Safe Harbor Profit Sharing plan.
• Mileage reimbursement.
• Short- and long-term disability plans (LTD/STD).
• Life insurance policy & AD&D, and more!

Become part of a team where your work matters. Apply today and help us change lives, one patient at a time.

JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.