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Leasing Administrator
Leasing AdministratorBGSF • Orlando, FL, US
Leasing Administrator

Leasing Administrator

BGSF • Orlando, FL, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Senior Lease Compliance Administrator

$72K – $75K (salaried) plus 10% bonus potential, based on individual performance

Downtown Orlando, FL

Seeking Sr. Lease Compliance Admin to join a dynamic legal team on site in downtown Orlando, FL. The person selected will be responsible for the complete and accurate abstracting and set-up of property, lease and loan documents in various systems for commercial property portfolio. Monitor assigned tenants for ongoing compliance in accordance with the terms of the tenant's lease, including rent payments, tenant financial reporting and insurance compliance. Responsible for real estate tax reconciliations, rent escalation calculations, and CAM reconciliations as assigned.

KEY RESPONSIBILITIES :

  • Review of documentation including, but not limited to Lease Agreements / Amendments / Assignments, Loan Agreements, Development Agreements, Closing Statements, Appraisals, Environmental Reports, Commitment Letters, etc.
  • Abstract, set-up and maintain property, lease and loan information in various systems
  • Responsible for the billing and receipt of rent and other payments due under the terms of the lease and assist with the collection of past due receivables
  • Prepare and send various communications to tenants, including monthly rent reminder letters and default notices as required
  • Review and assist with procuring data as required by lease agreements :
  • Sales and financial information
  • Certificates of insurance

Responsible for various facets of rent escalations for tenants, as assigned :

  • Prepare and / or review CPI increase calculations and billings
  • Process sales figures, percentage rent calculations and billings

    • Responsible for real estate tax reconciliations, as assigned :

  • Working closely with tenants and 3rd party service provider ensuring timely payment
  • Quarterly budgeting, as well as the ongoing budget vs. actual performance

    • Responsible for Common Area Maintenance (CAM) reconciliations, as assigned :

  • Prepare with appropriate documentation as required by the lease agreement
  • Prepare, analyze and process 3rd party CAM reconciliations
  • Work closely with other departments.
  • Accounting : lease billings, sales tax, accounts receivable and collection matters, quarterly budgeting for property level income, and other lease matters as necessary
  • Legal; Asset Management
  • Maintain and update lease compliance procedures, guidelines and controls manual, as necessary
  • Assist with periodic reporting and projects as needed

    • Supervisory Responsibilities :

  • This job does not have supervisory responsibilities.

    • Education and / or experience :

  • Bachelor's degree from an accredited college or university and two plus years related experience preferred; or Associate degree from an accredited college or university and four plus years related experience; or equivalent combination of education and experience.

    • Software : Experience with Oracle E-Business Suite (A / R and Property Manager), Microsoft Office Suite, Power BI, - Ryan PROPERTYPOINT™ and CertFocus Vertikal a plus.

    Certificates, Licenses, Registrations : None required

  • Option to work remotely up to 12 days per quarter after a 6-month introductory period
  • Important Note : Blackout dates occur during year-end (the day after Christmas through the first two weeks of January). No PTO or remote work is permitted during this time; however, the candidate will earn two comp. days
  • Ideal Candidate Profile : Motivated and personable, coachable, highly organized, and comfortable meeting tight deadlines in a fast-paced environment. Must be flexible, able to collaborate cross-functionally, learn new systems quickly, and demonstrate strong critical-thinking skills
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