Program Project Coordinator Cataloger

REQUIREMENTS AND PREFERENCES

This announcement will remain active until a sufficient number of applications has been received and may close at any time.

• This is not a remote position

The Broward County Board of County Commissioners is seeking qualified candidates for Program / Project Coordinator (Cataloger).

The Program Project Coordinator (Business Operation Resource Section- Cataloging) supports the Countys centralized procurement operations by managing the PeopleSoft cataloging program coordinating contract renewals and overseeing final payment review to ensure purchasing accuracy policy compliance and operational efficiency.

This position plays a vital role in maintaining data integrity within the Countys PeopleSoft procurement system ensuring that catalog items and are accurate accessible and compliant with County purchasing policies and procedures.

The Program Project Coordinators key responsibilities include :

Serves as the lead catalog administrator for the creation modification and renewal of PeopleSoft catalog item.

Review and process catalog request from County Agencies; verify pricing descriptions commodity codes and vendor data for compliance and accuracy.

Monitor contract renewals and expirations coordinating timely updates with internal stakeholders.

Participate in the final payment review process; ensuring all documentation are complete prior to payment release.

Provide user support for catalog- related inquiries resolving technical or procedural issues.

Develop and deliver on-the job training sessions for new Business Operations Resource Section -Cataloging hires.

Conduct periodic data reviews to identify discrepancies or inactive contracts requiring closure or renewals.

Track and report on section contract activities to ensure timely action and compliance with procurement guidelines

Performs related work as required.

General Description :

Manages and coordinates with considerable independence all activities of a particular program / project within a section or agency.

Works under general supervision independently developing work methods and sequences.

Minimum Education and Experience Requirements :

Requires a Bachelors degree from an accredited college or university with major coursework in business public administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years experience in a staff or administrative capacity managing special projects programs or business operations appropriate to the area of assignment or closely related experience.

Preferences :

SCOPE OF WORK

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Coordinates and manages all aspects of a large program or project within an agency.

Plans develops authorizes implements supervises and evaluates programs / projects activities and services; facilitates inclusion prepares reports and analyzes and interprets data.

Develops policies procedures and guidelines related to programs / projects and services.

Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.

Implements funding opportunities including advertising and marketing and researches potential grant opportunities; develops grant proposals to secure funding from federal state local and / or private sources; oversees the coordination preparation and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.

Develops personnel cap based on recommended budget for approval by the Board; implements all position additions deletions changes reorganizations and transfers approved in the adopted budget.

Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.

May perform quality control checks on operating and budget documents to ensure accuracy creates and modifies PowerPoint presentations for agency communication creates core budget development support documents.

Monitors and supervises maintenance of project records and documentation.

Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.

Conducts special studies in conjunction with a project analyzes data and makes recommendations based upon studies.

Creates and maintains performance / production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.

Communicates key procedural changes to staff and management.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to traffic; moving machinery.

SPECIAL INFORMATION

Competencies

Makes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart independent action in urgent and non-routine situations knows when to escalate for others involvement.

Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes including risks and contingencies. Aligns own teams work with other workgroups. Looks ahead to determine and obtain needed resources to complete plans.

Knows the most effective and efficient processes to get things done with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others input and perspectives asks questions and summarizes to confirm understanding.

Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.

County Core Values

All Broward County employees strive to demonstrate the Countys four core behavioral competencies.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore if you require assistance due to a disability please contact the Professional Standards Section in advance at or email to make an accommodation request.

Emergency Management Responsibilities

Note : During emergency conditions all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster such as a hurricane or other emergency situation and are expected to perform emergency service duties as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward Countys Employee Code of Ethics gift and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public co-workers elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race color religion sex national origin age disability marital status political affiliation familial status sexual orientation pregnancy or gender identity and expression.

Required Experience :

IC

Key Skills

Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 60837 - 97098