Program Coordinator

Job Description

Job Description

Vibrint is a trusted provider of mission-critical systems and analysis that transform our customers' capacity and capability in harvesting and harnessing data. Working alongside many of the most talented professionals in public service, we work tirelessly to create and sustain new solutions and services that meet the stringent demands across a variety of customer missions.

Our people know they'll be doing work that matters at the heart of the national security mission, exploring new possibilities at the cutting edge of technology. They know they will be well-rewarded and recognized for their commitment. Our people know they will enjoy plentiful opportunities to grow, thrive, and have fun as a member of the Vibrint family. Join Vibrint, where your career is a priority, and your future is our shared goal.

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We are seeking a highly organized and proactive Program Coordinator to support the planning, execution, and oversight of program activities. This role is responsible for coordinating resources, maintaining documentation, supporting program leadership, and serving as a key point of contact across teams and stakeholders. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can balance multiple priorities while ensuring smooth program operations.

Position requires an active TS / SCI with polygraph level clearance. US citizenship is required.

Key Responsibilities :

• Coordinate day-to-day program activities to ensure alignment with schedules, milestones, and deliverables.
• Track progress against program plans and provide regular updates to leadership.
• Support staffing and resource allocation by maintaining program rosters, schedules, and assignment records.
• Track the status of all CDRLs and support PMT staff members with completion.
• Provide facilitation support for contractor facilities and IT requirements.
• Monitor, track, and report CWIP compliance, including ITAR training, operating system certifications, and specialized training across all tasks.
• Track program travel and ensure required technical training aligns with program requirements.
• Document, track, report, and manage all GFE, GFP, GFI, CAPs, and related items.
• Coordinate purchase requests and manage spare parts, shipping, and logistics needs.
• Perform annual and final inventories, ensuring accurate records are maintained.
• Prepare travel requests for submission and coordinate with traveling personnel to ensure timely completion and submission of trip reports.
• Maintain program documentation, including meeting notes, reports, and status trackers.
• Serve as a liaison between program leadership, team members, subcontractors, and customers as needed.
• Assist with risk and issue tracking, escalating concerns to leadership when appropriate.
• Support program reviews, briefings, and reporting requirements.
• Contribute to continuous improvement efforts by identifying opportunities to streamline processes.

Qualifications :

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The pay range for this position is a general guideline only and not a guarantee of compensation or salary. Our approach to crafting offers considers various factors to provide an equitable and competitive comprehensive compensation package. These considerations include, but are not limited to, contracted rates, education, certification(s), experience, specific competencies required for this position, and geographic location.

Vibrint's comprehensive compensation package includes but is not limited to : competitive salary; annual merit-based salary increase and discretionary bonus program; 401(k) plan with a company contribution; 11 paid federal holidays; 160 hours of paid time off; medical, dental, vision, life and short- & long-term disability insurance; employee assistance program; and a generous professional development allowance.

Equal Opportunity Employer :

All applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, citizenship, family structure, marital status, disability, veteran or military status, or any other characteristic protected by law in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations.

An equal opportunity employer / disability / vet. Policy-Statement_EEO- EmployeesAndCandidates.pdf (vibrint.com).

Please apply for immediate consideration.