Accounts Payable Specialist

Accounts Payable Specialist

Do you want to work at an organization that is people focused, service minded and results oriented, that offers their customers creative problem solving, progressive solutions, and improved outcome? Then Avancez Assembly may be the place for you. We are committed to a culture of excellence, with a focus on best practices and continuous improvement. We understand that our people are our biggest strength, and we know that world-class service happens because of our capable and valued team members. Whether you are looking for an assembly position or a career in manufacturing management, you can thrive as a member of our team.

The Accounts Payable Specialist is responsible for managing and processing invoices related to direct and indirect inventory. This position ensures accurate and timely payments, correct cost allocation, and compliance with internal controls. This role collaborates closely with Purchasing, Materials and Production Planning, and Finance to ensure reliable financial data and support ongoing plant operations

Duties and Responsibilities:

• Process high volume (direct and indirect inventory) invoices for raw materials, freight, and services (direct and indirect inventory)
• Perform 3-way match reconciliations between invoice, purchase order, and receipt receipts.
• Prepare and process expenses reports for employees
• Prepare weekly vendor payment runs (ACH and wire transfers)
• Verify all disbursements are approved and have documentation
• Collaborate with the Corporate Treasury Administration to schedule vendor payments and properly apply customer receipts.
• Reconcile monthly vendor statements and resolve discrepancies
• Investigate and resolve billing discrepancies, pricing differences, and incomplete documents
• Investigate balances on the unconfirmed, Aging and inventory reports and resolve
• Support month-end closing activities: A/P reports, reconciliations, and open invoice reports.
• Follow up with suppliers to resolve billing and account reconciliation issues.
• Collaborate with Purchasing, Material Planning and Finance to verify deliveries and resolve variances.
• Maintain organized and up-to-date records for external audits
• Assist with month-end close activities including reporting
• Prepare account analysis as needed.

Education and Experience:

• Associate's degree in Accounting, Finance, or related field (Bachelor's preferred).
• 2+ years of accounts payable experience; OEM or manufacturing invoicing experience a plus.

Travel:

• Travel Required: Minimal

Knowledge, Skills, and Abilities:

• Experience with raw material processes and associated documentation
• Basic knowledge of QAD and SAP programs is preferred
• Advanced knowledge Excel and Microsoft Office
• Excellent oral and written skills.
• Ability to manage multiple projects and deadlines.
• Ability to investigate and solve problems.

Benefits:

• Solid knowledge of GAAP.
• Ability to clearly and concisely document and communicate accounting and reporting issues to finance and non-finance team members.
• Knowledge of monthly financial closing process.
• Ability to identify and resolve discrepancies.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Strong organizational skills with high attention to detail and quality.
• Ability to work in a fast paced, dynamic environment, prioritize appropriately and handle multiple tasks simultaneously.
• Strong interpersonal skills, including the ability to interact effectively with all levels of the organization, internally and externally.
• Excellent computer skills: Microsoft Office Suite with advanced Excel skills.

Traits/Values:

• Respect
• Integrity
• Perseverance
• Innovation
• Teamwork

Building A Better Culture:

We build a better culture by putting people before profit, leading for purpose, passion and performance, and creating an environment devoted to an exceptional experience for our customers and people. We lead with respect and humility, are aligned to a common purpose, and hold ourselves accountable to embody our values in everything we do. We foster a commitment to engaging and empowering each person.

Candidates residing in California or Colorado are not eligible for remote positions. Avancez Assembly is an Equal Opportunity and Affirmative Action Employer. This company will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.