Talent.com
Business Office Coordinator
Business Office CoordinatorSunrise Senior Living • Westlake Village, California
Business Office Coordinator

Business Office Coordinator

Sunrise Senior Living • Westlake Village, California
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

JOB OVERVIEW

The Business Office Coordinator (BOC) is responsible for assisting the community with business administration, human resources, and system related business processes such as, Payroll and Human Resources Administration, Recruitment Administration and Process, Information Monitoring / Process and Systems, Financial Systems Close and Management, Business Processes-Key Controls, Technical / Professional Knowledge, and Quality Assurance.

RESPONSIBILITIES & QUALIFICATIONS

Essential Duties

As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows :

Payroll & Human Resources

  • Create and maintain team member personnel information in appropriate systems; Human Resources Information System (HRIS), timekeeping system, Applicant Tracking System (ATS).
  • Ensure team members follow applicable federal, state, local laws / provincial labor / labour laws, and Sunrise timekeeping policies in recording / punching hours worked.
  • Process payroll and follow established business processes and “Do It Daily” processing activities and submit accurate bi-weekly payroll by established schedule.
  • Coordinate, maintain, and update team member benefits administration and is a resource to direct team members for answers and resolutions.
  • Complete payroll reconciliation per Sunrise internal business controls.
  • Process and manage unemployment and worker’s compensation claims and update claim activity as necessary.
  • Clearly communicate and convey information and ideas through a variety of messages that engages the audience.
  • Champion the team member on-boarding and welcome orientation process, maintain personnel files and binders according to applicable federal, state, local laws and regulations / provincial labor / labour laws, and Sunrise policy.
  • Partner with leadership team by championing the overall recruitment process; process candidates in the ATS system and perform background screenings, license verifications, and other required screenings / verifications per applicable federal and state laws / provincial labor / labour laws and Sunrise policy.
  • Maintain training compliance and records and performance appraisal records and perform ongoing data entry into the Sunrise University portal.

Information Monitoring, Process, and Systems

  • Set up ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines, and reporting.
  • Perform business processes in the following technology systems :

    • Billing system.

    Time keeping management system.

    Recruitment Applicant Tracking System.

    Financial System Close and Management

  • Understand and utilize financial data and tools to accurately reflect the business performance.
  • Follow monthly accounting calendar and scheduled tasks to ensure all financial data expectations and deadlines are met.

    • Business Processes – Key Controls

  • Ensure business controls are followed with company policy and completed for each business area.
  • Assist in providing audit materials and information as requested.
  • Meet business process deadlines consistently.
  • Execute business processes to ensure completeness and consistency in compliance to standard operating procedures (SOP).
  • Maintain and organize audit materials and information for audit review.
  • Complete and verify accuracy of payroll and census reconciliation and email to Regional Business Manager by deadline.

    • Quality Assurance & Safety

  • Focus on Resident Centered Care and quality.
  • Develop a thorough working knowledge of current and evolving federal, state / provincial laws and regulations / provincial labor / labour laws, and policies for business controls and compliance.
  • Review, read, notate, and initial Daily Log to document and learn about pertinent information.
  • Partner with community team to ensure community is in compliance with national / provincial regulations pertaining to occupational health and safety and promoting Risk Management programs and policies and adhering to safety rules and regulations.
  • Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout.

    • Financial Management

  • Assist in the presentation and value of Sunrise’s products and services for our residents, families, team members, and targeted referral sources.
  • Assist the Executive Director (ED) in completing the annual community budget.
  • Understand and manage the department budget to include labor / labour and other expenses and its impact on the community’s bottom line.
  • Assist with review of monthly financial statements.
  • Process and submit monthly expenses and budget data timely per Sunrise policies and internal business controls.
  • Coordinate with the community team to achieve maximum staff economies and cross training when applicable.

    • Training, Leadership and Team Member Development

  • Partner in the delivery and participation in Sunrise University Training and self-study programs during the required timeframe.
  • Develop a working knowledge of state regulation / provincial labor / labour laws and ensures compliance through supervising and coaching team members.
  • Achieve the Team Member Engagement goals and actively lead in the Engagement Improvement Planning sessions.
  • Assist with team member staffing and scheduling according to operational and budgetary guidelines.
  • Ensure daily review of timekeeping practices and payroll reports.
  • Coordinate the community performance appraisal process and reporting.
  • Hold team accountable and correct actions when necessary and document for record keeping.
  • Attend regular meetings; Stand Up, Cross Over, Department Head, Town Hall, Quality Improvement, and others as directed by the ED.
  • Keep abreast of professional developments in the field by reading and attending conferences and training sessions.
  • Maintain compliance in assigned required training and all training required by state / province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
  • Perform other duties as assigned.

    • Core Competencies

  • Competent in organizational and time management skills
  • Ability to handle multiple priorities
  • Ability to delegate assignments to the appropriate individuals based on their skills, roles, and interests
  • Possess written and verbal skills for effective communication and the ability to facilitate small group presentations
  • Demonstrates good judgment and problem solving and decision-making skills

    • Experience and Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.

  • Associate degree or bachelor’s degree preferred or a minimum of two (2) years’ experience in business finance / accounting AND two (2) years’ experience in a human resource generalist role
  • Supervisory and management experience including hiring staff, coaching, and performance management of daily operations
  • Demonstrates excellence in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications
  • As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance.
    • [job_alerts.create_a_job]

    Office Coordinator • Westlake Village, California

    [internal_linking.related_jobs]
    Benefits Customer Service Coordinator (50k-90k per year)

    Benefits Customer Service Coordinator (50k-90k per year)

    Professional Careers • Santa Clarita, California
    [job_card.full_time] +1
    We're looking for candidates with great customer service skills to fill our Remote Customer Service role!.This role is entirely remote and offers full-time / Part time hours with flexibility.We are r...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Business Banker

    Business Banker

    First Citizens Bank • Encino, CA, US
    [job_card.full_time]
    What sets First Citizens apart Strong leadership, enduring values and a commitment to helping people and businesses prosper. As a Business Banker at First Citizens Bank you will carry on our traditi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Marketing Inventory & Facility Coordinator

    Marketing Inventory & Facility Coordinator

    TEKsystems • Canoga Park, CA, United States
    [job_card.full_time] +1
    Job Title : Marketing Inventory & Facility Coordinator •.Schedule : Tuesday and Thursday (Part time) 8am - 5pm (Potential for more hours in the future) •. Location : West Hills, CA •[8521 Fallbrook Ave ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Human Resources Coordinator

    Human Resources Coordinator

    CSUN -The University Corporation • Northridge, CA, United States
    [job_card.full_time]
    About the University Corporation.The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge.Our mis...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Business Office Coordinator

    Business Office Coordinator

    Sunrise Senior Living • Westlake Village, CA, US
    [job_card.full_time]
    When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships wi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Coordinator

    Office Coordinator

    Maxim Health Systems • Valencia, CA, US
    [job_card.full_time]
    Hourly Rate : $21 $23 per hour + $2,000 Annual Bonus Potential.Maxim Healthcare is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support t...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Front Office Admin Support - Oncology, Westlake Village

    Front Office Admin Support - Oncology, Westlake Village

    University of California - Los Angeles Health • Westlake Village, CA, United States
    [job_card.full_time]
    In this role, you will provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. You will assist in coordinating patient flow throughout the clinic, fr...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Dental Front Office

    Dental Front Office

    Dr. Hakakian Dental Group Inc. • Reseda, CA, United States
    [job_card.full_time]
    We are a high-energy, fast-paced dental office seeking a Patient Care Coordinator who will serve as our Director of First Impressions—welcoming patients warmly both on the phone and in person.The i...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Remote First-Line Supervisors of Office and Administrative Support Workers - AI Trainer ($80-$120 per hour)

    Remote First-Line Supervisors of Office and Administrative Support Workers - AI Trainer ($80-$120 per hour)

    Mercor • Santa Clarita, California, US
    [filters.remote]
    [job_card.full_time]
    About the Role • • Mercor is seeking experienced • •First-Line Supervisors of Office and Administrative Support Workers • • to support a leading AI lab in advancing research and infrastructure for next-...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Side Hustle Coordinator (Part-Time Remote)

    Side Hustle Coordinator (Part-Time Remote)

    Finance Buzz • Valencia, California, US
    [filters.remote]
    [job_card.full_time] +2
    We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Intake Coordinator Home Health

    Intake Coordinator Home Health

    All Care Therapies • Northridge, CA, United States
    [job_card.full_time]
    We ensure patients receive timely, high-quality care by managing referrals, coordinating staffing, and fostering strong relationships across the healthcare continuum. Home Health Intake Coordinator....[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Office Coordinator

    Office Coordinator

    Remedy Home Health Care • Northridge, California, USA
    [job_card.full_time]
    The Office Coordinator is responsible for the efficient operation of the business and support functions of the agency.Positional responsibilities include but are not limited to : .Coordinates busines...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Branch Service Manager

    Branch Service Manager

    Konica Minolta Business Solutions • Woodland Hills, CA, United States
    [job_card.full_time]
    Konica Minolta currently has an exciting opportunity for a.Responsible for the management for specified service area.Ensures generation of revenue and profit consistent with assigned objectives, gu...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Activity Coordinator

    Activity Coordinator

    Belmont Village Calabasas • Calabasas, CA
    [job_card.full_time]
    Thursday to Monday Full Time (9am to 530pm).Belmont Village Senior Living, you will plan, organize and implement specialized activities for a group of seniors with cognitive disabilities living wit...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Front Office Administrator & Receptionist - Temporary Position

    Front Office Administrator & Receptionist - Temporary Position

    MAURY ABRAMS LLC • Calabasas, CA, US
    [job_card.permanent] +1
    Maury Abrams LLC is a seasoned Real Estate Asset Management Company located in Calabasas, CA that offers stability, financial rewards and a small office environment. Our Company : Maury Abrams, LLC (...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Health Services Coordinator (LVN) / Substance Abuse Treatment Center

    Health Services Coordinator (LVN) / Substance Abuse Treatment Center

    770 Goodlaw • Tarzana, CA, United States
    [job_card.full_time]
    Profound Treatment is built on the core values of compassion, integrity, and excellence.We are dedicated to providing a safe and nurturing environment where individuals can embark on their recovery...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Front Office Admin Support- Malibu Primary & Immediate Care Clinic

    Front Office Admin Support- Malibu Primary & Immediate Care Clinic

    University of California - Los Angeles Health • Malibu, CA, United States
    [job_card.full_time]
    In this position, you will provide administrative and patient care support to assigned clinic in the Ambulatory and Community Practice. Assist in coordinating patient flow throughout the clinic, fro...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Clinical Care Coordinator - Family Medicine

    Clinical Care Coordinator - Family Medicine

    Providence Health and Services • Pacific Palisades, California, United States
    [job_card.full_time] +1
    The mission of the Coordinator Clinical Care is to identify high risk patients and help coordinate resources to facilitate care, improve health outcomes, and to reduce avoidable hospitalizations an...[show_more]
    [last_updated.last_updated_30] • [promoted]