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Virtual Assistant
Virtual AssistantNetForemost • Los Angeles, CA, US
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Virtual Assistant

Virtual Assistant

NetForemost • Los Angeles, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Virtual Assistant

This is a remote position.

We're looking for a highly organized, tech-savvy Virtual Assistant to support a principal real estate agent in streamlining administrative, marketing, and operational workflows. This is a dynamic role requiring meticulous attention to detail, strong follow-through, and excellent communication skills in English. You'll play a vital part in enhancing efficiency, improving systems, and ensuring a smooth client experience.

Key Responsibilities

Administrative & Operational Support

  • Manage and update the team calendar in real time.
  • Coordinate property showings and schedule appointments.
  • Maintain and organize team drives, contacts, listings, and internal tools.
  • Implement and improve administrative workflows and checklists.
  • Monitor incoming emails and respond or escalate as needed.
  • Manage all required documentation and research for listing presentations.

Marketing & Client Engagement

  • Assist with new listing launches and related marketing campaigns.
  • Support online and offline marketing efforts : CRM, email marketing, direct mail, and social media content.
  • Coordinate client appreciation efforts : gift-giving, review requests, and event planning.
  • Track leads and performance metrics, providing regular reports to the agent.

    • Transaction Coordination

  • Run detailed closing checklists for buyers and sellers.
  • Ensure timely follow-ups, status updates, and milestone tracking across transactions.
  • Support offer writing and assist in the buyer workflow as needed.

    • Ad Hoc Support

  • Assist with additional projects based on the evolving needs of the agent and team.
  • Help implement and manage new software tools to enhance productivity.

    • Requirements

    What We're Looking For

  • Excellent written and verbal communication in English, with professional etiquette.
  • Highly organized with impeccable attention to detail.
  • Calm under pressure and able to manage multiple priorities independently.
  • Fast learner with a growth mindset and willingness to understand the real estate industry.
  • Pleasant, proactive, and professional demeanor at all times.
  • Strong problem-solving and critical thinking skills.

    • Technical Requirements

  • Bachelor's degree (preferred) and high school diploma (required).
  • Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).
  • Familiarity with CRM systems, DocuSign, and email marketing tools.
  • Experience using social media platforms : Instagram, Facebook, LinkedIn, YouTube.
  • Willingness to learn or prior experience with :
  • Trello or project management tools
  • MLS (Multiple Listing Service)
  • Comfortable working in a fully remote setting.

    • Benefits

  • 100% remote.
  • Growth opportunities.
  • Learning opportunities.
  • 10 days of Paid Time Off.
  • Productivity and learning incentives.
  • Annual retention incentive of 12%.
  • Monthly productivity and learning incentive of 7.5%.
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