Project Coordinator

Job Description

Job Description

Project Coordinator / Field Office Manager

Location : Irvine, California

Type : Full-Time, On-Site

About Align Builders

Align Builders is on a mission to redefine the construction experience. We are seeking a Project Coordinator / Field Office Manager who embodies integrity, communicates clearly, displays a strong work ethic, and takes pride in fostering meaningful relationships. This is an exciting opportunity to be on-site at an active project location, working directly alongside Project Managers and field teams to support the seamless execution of our projects.

Competencies / Characteristics Required

Meticulous and detail-oriented, with a strong sense of ownership and pride in your work

Team player with a reputation for reliability, initiative, and follow-through

Thrives in a fast-paced field environment and embraces collaboration

Humble, hungry, and sharp — willing to learn and eager to grow

Takes responsibility, maintains composure under pressure, and approaches challenges with optimism

Holds themselves accountable and does the right thing even when no one is watching

Communicates clearly, listens actively, and responds thoughtfully

Organized and disciplined in managing time, priorities, and multiple tasks

Adaptable, resourceful, and proactive in finding solutions

Professional and approachable presence when interacting with clients, subcontractors, and field staff

Essential Functions

Project Coordination

Support Project Managers with project documentation, schedules, and communication between field and office teams.

Set up and maintain project administration systems within Procore (project management software) and Sage Intacct (accounting).

Create and maintain subcontractor agreements, change orders, insurance documentation, and other critical project records.

Track and process subcontractor and vendor payments in coordination with the main office and Financial Controller.

Assist with owner and subcontractor billing cycles; monitor accounts receivable and follow up on outstanding items.

Review and validate project expenses, timecards, and cost tracking.

Support the project team in ensuring all compliance documentation (insurance, bonds, licenses, lien releases, etc.) is received and maintained.

Field Office Management

Oversee daily operations of the on-site project trailer, ensuring a professional and organized environment.

Serve as the primary administrative point of contact for field operations, deliveries, visitors, and communications.

Coordinate site meetings, including scheduling, setup, and preparation of materials or meeting minutes.

Manage office supplies, equipment, and vendor services for the project site.

Support jobsite compliance and safety documentation.

Assist with project startup and closeout documentation to ensure all administrative requirements are met.

Compliance & Recordkeeping

Maintain accurate project records and logs in compliance with internal and external standards.

Support certified payroll and labor compliance documentation (LCPTracker) as required for public projects.

Assist in internal audits, ensuring all documentation is complete and compliant with company and project requirements.

Education / Experience / Requirements

Bachelor’s degree preferred but not required.

2+ years of experience in commercial construction , preferably in an on-site administrative or coordination capacity.

Experience using Procore, Sage Intacct, Bluebeam, Microsoft Office Suite , and LCPTracker (a plus).

Excellent organizational, communication, and multitasking skills.

Ability to work independently and effectively in a fast-paced field environment.

Professional demeanor and interpersonal skills to engage with clients, team members, and subcontractors.

Compensation / Benefits / Location

Salary : $65,000 to $85,000 annually (based on experience)

Benefits : 401(k), Medical, Dental, Vision, HSA, Life Insurance, Long-Term Disability, PTO, Mentorship Opportunities

Location : On-site, Orange County, CA

Our Purpose

We exist to improve the construction project environment by inspiring people to build together.

For more information, visit www.alignbuilders.com.