Finance Administrator, Accounts Receivable- Italy

AR Finance & Administrative Specialist

We are looking for an AR Finance & Administrative Specialist with strong experience in Italian public procurement procedures and platforms such as MEPA and UniMarket. The ideal candidate will support our Finance and Legal teams in managing procurement activities, ensuring compliance with Italian public sector regulations, and handling all documentation related to tenders, surveys, contracts, invoicing, and electronic signatures.

Key responsibilities include :

• Manage and monitor procurement processes through MEPA, UniMarket, and other Italian public procurement platforms.
• Prepare, upload, and maintain documentation required for tender participation and contract execution.
• Coordinate with public institutions, suppliers, and internal teams to ensure timely submissions and full compliance with Italian procurement laws.
• Support the drafting, review, and filing of contracts, tender documents, surveys and related legal materials.
• Maintain accurate and organized records of bids, offers, awarded contracts, and financial transactions.
• Assist the finance department with invoice preparation, payment tracking, and reconciliation related to public contracts.

Legal & Compliance :

Skills and experience required include :

Equal opportunity statement :

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.