Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic workplace while showcasing your organizational and communication skills. The role involves supporting logistics operations, managing administrative tasks, and ensuring efficient coordination across departments. If you thrive in a fast-paced environment and enjoy working collaboratively, this position could be a great fit for you.

Responsibilities :

• Oversee logistics operations, including scheduling deliveries, arranging transportation, and managing inbound and outbound shipments.
• Maintain accurate inventory records and ensure timely transfers between departments.
• Communicate effectively with carriers, vendors, and suppliers to address shipping or receiving concerns.
• Prepare essential shipping documents such as bills of lading, packing lists, and purchase orders.
• Monitor shipment statuses, report delays, and communicate updates to relevant teams.
• Assist with inventory cycle counts, stock reconciliations, and quality control checks.
• Collaborate with internal teams to align logistics activities with production and sales schedules.
• Ensure adherence to company policies, safety standards, and shipping protocols.
• Identify opportunities for process improvements to enhance operational efficiency and reduce costs.
• Maintain accurate documentation within the inventory management system.
• Minimum of 3 years of experience in administrative or logistics support roles.
• Proficiency in Microsoft Office Suite, including Excel.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience with data entry and maintaining accurate records.
• Ability to coordinate logistics and manage shipment schedules effectively.
• Familiarity with inventory management systems is preferred.
• Detail-oriented approach with the ability to work collaboratively in a team environment.