Senior Administrative Assistant

Job Summary
Medline is seeking a skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support for two leaders and their teams as requested.

This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast paced environment. Responsibilities include calendar and travel management, document preparation, meeting planning, and coordination of daily office activities.

The successful candidate demonstrates high skill level in confidentiality, flexibility, organization, and proactivity.

This individual is a self-starter who takes initiative, anticipates needs, and provides consistent follow-through.

Job Description

MAIN RESPONSIBILITIES

• Provide comprehensive administrative support to two leaders and their teams as requested.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Coordinate logistics for team meetings.
• Organize, maintain, and distribute documents, and correspondence.
• Facilitate effective communication and information flow across stakeholders.
• Exercise discretion and independent judgment when responding to information requests.
• Support daily office operations and special projects as assigned.
• Vendor set-up and invoice processing.
• Organize, maintain and distribute files, reports, and mail.

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent.

Work Experience

• At least 4 years of administrative assistant experience.

Knowledge / Skills / Abilities

• Strong written and verbal communication skills
• High level of professionalism and discretion
• Excellent organizational and time-management abilities
• Ability to work independently and manage competing priorities
• Ability to anticipate the needs of the leaders and their teams
• Proficiency in Microsoft Office. (Word, Excel, PowerPoint, and Outlook)
• Experience with SAP and Concur preferred

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:
$ - $ Hourly

The actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.