Office Coordinator

Do you want to be part of a business that genuinely values entrepreneurialism innovation and individual accountability We focus on our customers and are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands across multiple industries.

Job Description

Title Office Coordinator

Department Administration

Function Support

Location Niwot CO

Reports To Executive Assistant

Status Full time 30 hours non-exempt

About Us

Established in 1972 Particle Measuring Systems is a global leader for micro-contamination monitoring equipment improving the performance of clean manufactures in the semiconductor and pharmaceutical industries. Were a growing technology company in Niwot Colorado the heart of the Rocky Mountains. We offer an exceptional and rewarding work environment in a great place to live. Our employees enjoy challenging projects in the development and manufacture of light scattering particle counters and diverse technologies and applications.

Your Impact

We are seeking an Office Coordinator who will play a vital role in the success of the Office Administration team. The successful candidate will apply their expertise to ensure an efficient welcoming and well-organized workplace that supports the achievement of team and company goals.

The Role

The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports facilities management administrative coordination and front desk operations. The ideal candidate is organized proactive and service-oriented with a strong ability to multitask in a dynamic environment.

Job Responsibilities

• Primary point of contact for front desk mail and visitor management ensuring a welcoming workplace environment
• Work closely with Facilities to support building maintenance repairs and office space coordination
• Support vendor and contractor relationships including scheduling onsite coordination and compliance with security procedures
• Support the Site Leadership Team and Executive Assistant for site events and wellness initiatives
• Process invoices complete expense reports and assist with purchase orders related to facilities supplies and vendors
• Coordinate meeting room setup
• Maintain inventory of office and kitchen supplies; order and restock as needed
• Support catering and event logistics for onsite meetings trainings and special events
• Assist with new hire logistics in partnership with recruiters and Executive Assistant
• Provide administrative support for general office operations and cross-functional teams as required
• Demonstrate strong confidentiality and discretion when handling sensitive information
• Continuously evaluate processes for improvements in efficiency quality and safety
• This job description is not intended to be all-inclusive. Responsibilities may evolve over time and other related duties may be assigned to meet the ongoing needs of the company

Required Qualifications

Preferred Qualifications

Work Environment & Physical Requirements

This position is 100% on-site supporting the day-to-day needs of the office and ensuring a consistent high-quality employee and visitor experience

Compensation & Benefits

Our compensation philosophy : we offer competitive pay based on market data including local national and industry benchmarks. For new hires offers are generally within the established min- to mid-point of the range for the role with flexibility to recognize experience skills and education. Our approach ensures fair pay internally while remaining competitive externally and allows room for growth.

Health coverage : medical dental vision fsa onsite clinic (CO employees) life insurance

Particle Measuring Systems is proud to be an Equal Opportunity Employer and are committed to building an inclusive and supportive workplace where everyone can thrive

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 25 - 32