Administrative Services Assistant - Hybrid Nashville, Tennessee

Job Description

Job Description

Department of Human Resources :

At the Department of Human Resources our mission is simple : Guiding “people solutions” to attract, grow, and keep top talent. We do this by living our values and being excellent in our work every day. Together we work to realize our vision for Tennessee State Government to be the best place to work.

Our Values : Be Excellent!

1.Customer-Focused Solutions

2.Continuous Improvement

3.Teamwork

4.Integrity, Trust, and Empathy

Talent Management Center of Excellence :

The Tennessee Department of Human Resources Talent Management Center of Excellence developed a comprehensive approach across TN State Government to advance employees while assisting organizations in attracting, developing, and retaining top talent. This is a specialized team who works flexibly to design agile, business-relevant human resources solutions in collaboration with agency HR and leadership teams. Our team works as strategic partners to help state agencies and departments meet business goals.

Job Description :

This is an entry level class in the Admin Services Assistant sub-series. An employee in this class functions in a training capacity in learning to perform general staff work in administrative services and support. This class differs from that of Admin Services Assistant 2 in that incumbents of the later duties at the working level under general supervision. This position will be under immediate supervision, is responsible for staff administrative work related to Conference and Events. This position will directly support the planning, coordination, and execution of conferences, workshops, meetings, and special events. This role focuses on creating exceptional attendee experiences that foster engagement, networking, innovation, and learning and development. The assistant works collaboratively with internal teams, external vendors, and stakeholders to ensure events run efficiently, meet strategic goals, and reflect organizational values.

Education and Experience :

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Prescreen Questions :

1. Describe your experience with planning, organizing, and execution of a large conference or event.

2. Describe your experience with administrative tasks such as scheduling meetings, booking venues, following budget guidelines, and placing catering orders.

3. How do you keep track of multiple event details and logistics?

4. Describe your experience with managing event registrations or maintained attendee databases.

5. Describe your proficiency level with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

6. What interests you most about working in conference and event management?

7. Why do you believe you’re a good fit for this role and our organization?