PURCHASING BUYER III

Job Description

Job Description

Purchasing Buyer III

FLSA status : EXEMPT

Department : Finance

Division : Purchasing

General Duty Statement

The Buyer III performs advanced procurement activities for the acquisition of goods, services, equipment, and supplies for various departments within the municipality. This role ensures compliance with applicable laws, regulations, and internal policies while focusing on obtaining the best value for the municipality. The Buyer III is also responsible for contract management, vendor relations, and supervision of lower-level purchasing staff. This position may also assist in the development of procurement strategies and provide expertise in complex purchasing activities.

Supervision Received

Works under the general supervision of the Purchasing Manager.

Supervision Exercised

May exercise technical supervision over lower-level support, technical, or professional staff.

Typical Duties

• Manage the procurement process for a variety of products, services, and equipment, ensuring cost-effectiveness, quality, and timely delivery.
• Prepare and issue solicitations such as Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Invitations for Bids (IFBs) in compliance with municipal policies.
• Analyze and evaluate bids, proposals, and quotes, ensuring compliance with legal and regulatory requirements.
• Negotiate pricing, terms, and conditions with vendors and service providers.
• Oversee the execution of contracts and agreements, ensuring adherence to guidelines and regulations.
• Develop and maintain strong relationships with vendors to ensure the continuous supply of goods and services.
• Evaluate vendor performance, addressing any issues related to quality, delivery, or contract compliance.
• Conduct cost-benefit analyses and market research to support procurement decisions.
• Provide guidance and training to lower-level staff, helping to develop procurement best practices.
• Collaborate with department heads and finance teams to align procurement activities with budgetary constraints.
• Maintain accurate procurement records, including contracts, purchase orders, and vendor information.
• Prepare reports on procurement activities, including cost savings, vendor performance, and contract compliance.
• Participate in cross-functional teams and committees to provide procurement expertise.

Competencies (Not listed in order of importance)

Technical Expertise

Decision Making and Problem Solving

Communication

Teamwork, Leadership, and Management

Customer Service

Requirements

Skills

Supplemental Information