City Clerk Specialist

City Clerk Specialist

The City of Cedar Rapids is hiring a City Clerk Specialist to support our City Clerk's Office and City Council. In this detail-focused, highly collaborative role, you'll help keep the City's official business running smoothly by preparing and certifying records, supporting Council meetings, and managing a variety of licensing and board and commission processes. From updating applications and tracking license renewals to coordinating board and commission vacancies and assisting with Council agendas and minutes, your work will directly support transparent, efficient city government. If you're organized, able to manage multiple priorities, and enjoy working with both the public and internal partnerswe'd be excited to have you on our team!

About our Organization

At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

About our Community

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city.

About the Position

Assists with administrative activities to provide support to the City Clerk's Office and the City Council; Reviews, processes and issues numerous City licenses; organizes and processes all Board and Commission applications and works closely with the Mayor and Directors for membership changes.

Job Duties & Responsibilities

• Prepares and certifies recording of real estate documents, resolutions, ordinances, and other documents to County Recorder and certifies property assessments to County Treasurer. Develops and manages publication of official public notices for Council related items and other miscellaneous items.
• Researches and works with City staff to update City Code sections relating to licenses handled by the City Clerk's Office.
• Creates updated applications and application checklists and implements new licensing processes and procedures due to Code updates.
• Documents standard operating procedures (SOPs) and creates administrative rules for assigned license types.
• Assists licensees with licensing issues; tracks license expiration dates and sends renewal information to licensees; tracks required inspection approvals from City Departments and the Linn County Health Department for licensing process.
• Advertises and coordinates process for vacancies on City's boards and commissions; tracks members' terms; accepts applications; updates website to inform of vacancies.
• Assists with the preparation of Council agendas and packets.
• Attends Council meetings as assigned and prepares minutes.
• Documents annexation notification and reporting compliance activities.
• Assists with reviewing all documents entered into the City's document management system.
• Answers department phones and emails; receives and directs visitors.
• Attends City related committee meetings and participates in discussions and recommendations.
• Purchases office supplies for City Clerk's Office; monitors and pays invoices for the City Clerk's Office copy machines usage.
• Arranges service calls and supplies for office equipment.
• Performs related work as required.

Required Education and Experience

• Associate's degree from an accredited college or university in a related field and three to five years of experience as a deputy city clerk or related work or an equivalent combination of education and/or experience
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Office
• Ability to work collaboratively with a diverse population

Equal Opportunity/Affirmative Action Statement

The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history). Applicants with Disabilities We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.

We offer benefits and beyond for our employees and their families!

• Multiple health insurance plans administered by Wellmark Blue Cross and Blue Shield with low employee premiums, deductibles, and co-insurance
• Expansive Wellness Program and low cost onsite exercise facilities
• Dental Insurance with Delta Dental of Iowa
• 100% city paid basic life insurance
• Other voluntary benefits offered including vision, long-term disability, and supplemental life insurance
• IPERS Retirement - Iowa Public Employees Retirement System, with contributions of 6.29% employee/ 9.44% City
• Deferred Compensation (IRS Section 457) retirement programs
• Generous paid time off AND 11 paid holidays per year
• Paid Parental Leave program with 4 weeks of paid time off
• Annual salary increases, AND an annual across-the-board increase (determined by available budget)
• Longevity Pay for years of service
• Educational assistance up to $3,000 per year
• A culture that is supportive and committed to professional development opportunities
• Public Service Loan Forgiveness Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer.