Executive Assistant

Executive Assistant to the CEO

Position Summary The CEO of a national real estate firm is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative, operational, and personal support. This role requires exceptional discretion, strong judgment, and the ability to manage complex priorities in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and comfortable working closely with senior leadership.

Key Responsibilities

Executive Support

- Manage the CEO's calendar, including scheduling meetings, appointments, and events - Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries - Serve as a trusted point of contact, exercising discretion and confidentiality at all times

Property & Asset Administration

- Oversee administrative activities for two residential properties and a boat - Coordinate bill payments, maintain records, and manage vendors and service providers - Support personnel coordination related to property operations as needed

Real Estate Project Support

- Assist with design and development aspects of real estate projects - Coordinate with architects, designers, consultants, and internal stakeholders - Track project details, schedules, documentation, and deliverables to support informed decision-making

Charitable & Special Projects

- Provide administrative and logistical support for the CEO's charitable initiatives - Assist with projects focused on children's and environmental causes - Support additional special projects as assigned

Qualifications

- Extensive experience providing high-level support to C-suite executives (CEO-level experience preferred) - Exceptional organizational, communication, and interpersonal skills - Strong proficiency in Microsoft Excel, Outlook, internet research, and document management - Basic accounting knowledge and professional business correspondence skills - Ability to interact professionally with individuals at all levels of an organization - Demonstrated ability to maintain strict confidentiality and exercise sound judgment

Job Posted by ApplicantPro