Payroll Specialist

About this Role

The Payroll Specialist is responsible for the accurate and timely processing of weekly, multi-state payroll for a large employee population. This role ensures compliance with federal, state, and local payroll regulations, manages employee deductions and garnishments, supports tax reporting and filings, and serves as a key resource for payroll-related inquiries. The Payroll Specialist works closely with HR and Finance teams to ensure payroll integrity, accuracy, and continuous improvement.

What You'll Do

• Process weekly and / or bi-weekly payroll for approximately 1,700+ employees across multiple states.
• Import, verify, audit, and adjust timecard and payroll data to ensure accuracy.
• Review and reconcile wages, overtime, PTO, and other pay types in compliance with payroll regulations.
• Perform payroll audits and reconcile payroll registers prior to transmission.
• Ensure timely and accurate distribution of employee pay.
• Verify employee setup and timecard accuracy within timekeeping systems (., JD Edwards).
• Track and maintain PTO accruals within the timekeeping system.
• Perform QA / QC reviews of payroll submissions, charge codes, and control totals.
• Manage federal, state, and local tax withholdings, deposits, and multi-state reporting.
• Conduct tax analysis to ensure proper withholding and compliance.
• Support quarterly filings and year-end reporting, including W-2 processing.
• Process employee deductions, garnishments, and other withholdings in accordance with regulations.
• Maintain compliance with SOX standards, internal controls, and company policies.
• Serve as a primary point of contact for employee payroll questions and issue resolution.
• Partner with HR teams to ensure accurate benefit and deduction processing.
• Maintain the highest level of confidentiality when handling sensitive employee data.
• Identify opportunities for efficiency improvements and assist with payroll system upgrades or enhancements.
• Participate in special projects and perform other duties as assigned by leadership.
• Work independently under minimal supervision while escalating complex issues as needed.

What You'll Bring

Education & Experience

Preferred

Physical Qualifications

What You'll Get

Additional Benefits Not Listed....

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and / or gender identity), age, disability, genetic information, veteran status, and / or any other basis protected by applicable federal, state or local law.