Enrollment Specialist

Description:

About Connections for Children

Connections for Children (CFC) is a non-profit Child Care Resource and Referral agency serving child care providers, educators, and parents in the West Los Angeles and South Bay communities. For nearly 50 years, CFC has been a key community resource, empowering families and child care providers to ensure every child has access to quality early care and education. Through child care referrals, financial assistance, family engagement, and workforce development programs, CFC strengthens the link between families, providers, and the broader community, promoting the well-being and optimal development of young children. Committed to equity and excellence, CFC is a steadfast advocate for the nurturing and educational needs of all children, continually evolving to meet the changing demands of the community.

Connections for Children is focused on expanding programs to serve more people throughout our service area, while investing in staff and organizational capacity to ensure mission success. By establishing a more diverse revenue base, CFC is sustaining and growing its impact, prioritizing equity, and inclusivity in all efforts. This prioritization affirms CFC’s commitment to diversity, equity, inclusion, and belonging, particularly in serving underserved populations, and positions the organization to embrace innovation and cultivate strong partnerships for the betterment of countless children and families.

About the Position

In accordance with the organizational mission and goals, provides direct or program related services to the clients within assigned programs while ensuring compliance with all city, county and state subsidy child care contracts.

Primary Responsibilities

• Participate in the recruitment and enrollment of new clients in the subsidy program by:
• Conduct in-person meetings, both scheduled and by walk-in, with clients in order to receive and process documentation needed for enrollment
• Provide information and support to clients on child care options.
• Work with outside agencies to verify clients’ needs and eligibility for service.
• Manage, review and verify all eligibility required documentation for enrollment of clients within a timely manner and according to programs required time frame.
• Evaluate all client income in the household and apply a family fee if applicable.
• Maintain, complete, and organized client files according to program regulations and guidelines to satisfy program audits.
• Manage assigned caseload, ranging from 100-200 clients.
• Maintain knowledge of the Title 5 Regulations and State Funding Terms and Conditions for all applicable programs. Keep up-to-date on timely subsidy program changes and related guidance.
• Maintain current and accurate client records in MCT-CC3 and CalSAWs databases.
• Maintain confidentially of clients Personal Information as required by contracts.
• Ensure clients complaints are accurately logged and resolved in a timely manner or referred to Subsidized Programs Supervisor for appropriate resolution.

Additional Responsibilities

• Provide clients with information on supportive services (e.g., housing, food, mental health services, etc.) as needed.
• Represent the agency with professionalism in all interactions. This includes over the phone, in person, using electronic media, and written correspondence.
• Provide excellent internal and external customer service by working cooperatively within the department, across the agency, and with clients and partners.
• Support other functions within the department when needed.
• Participate in visibility events as needed.
• Attend all staff meetings, trainings, and annual retreats.
• Perform other duties as assigned

Requirements:

Experience, Knowledge, Skills and Abilities

• Regular attendance and punctuality are essential.
• Experience working with diverse populations in a culturally sensitive manner.
• Must be able to work independently and as part of a team.
• Excellent interpersonal skills, flexible and collaborative.
• Well-organized, able to self-manage competing priorities, and meet deadlines.
• Exceptional attention to detail and accuracy.
• Ability to exercise discretion and practice good judgment at all times.
• Computer Skills: Working knowledge of Microsoft Office (Word, Excel, Outlook, Teams) required.
• Bilingual English/Spanish Skills: Excellent Reading, Writing, and Oral Communication is preferred.
• Three (3) years of equivalent related work experience in Social Work, Human Services, Family Studies, or related field; or
• Bachelor’s degree in the field of Social Work, Human Services, Family Studies, or related field.

Working Conditions

1. Typical of an office environment.
2. Eligible for hybrid/telework schedule upon completion of introductory period.
3. Must have reliable transportation.
4. Flexibility to work occasional evenings and weekends.
5. Must comply with agency health and safety protocols, including vaccination policy.

Benefits include: Medical, dental, and vision coverage (employee premium fully paid), employer-paid life insurance, 401(k) with potential employer contribution, PTO and paid holidays.

ORGANIZATIONAL STATEMENT

This job description is intended to provide an overview of the requirements of the position. As such, it is not necessarily all-inclusive, and the job may require other essential and/or non-essential functions, duties, or responsibilities not listed herein. Management reserves the sole right to modify this job description at any time. Nothing in this job description is intended to create a contract of employment of any type. Employment at Connections for Children is strictly on an at-will basis.

EQUAL OPPORTUNITY EMPLOYMENT STATEMENT

Connections for Children is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. All employment decisions at Connections for Children are based on organizational needs, job requirements and individual qualifications, without regard to age, race, color, religion or belief, sex, sexual orientation, gender identity, national origin, veteran, disability status, family or parental status, or any other status protected by federal and CA state laws.