Financial Associate - Department of English

Financial Associate - Department of English-240000024E

Description

Financial Associate

The English Department at The University of Tennessee, Knoxville, seeks a Financial Associate who will work directly with the Business Manager to assist with financial tasks required for unit functions and operation.

Job Responsibilities:

Travel:

·Initiates and processes domestic and international travel for faculty, staff, students, and visitors.Coordinates with traveler to arrange trip details and secure transportation, conference registration, and lodging. Verifies the account to be charged for the travel, insuring that travel is charged to the correct account and to the correct g/l for the type of travel. Compiles traveler receipts upon trip completion and finalizes and submits the Travel Expense Report for reimbursement. Manages travel allocations to ensure that reimbursements do not exceed the amount that has been approved for each trip.Submits Guest Traveler requests in IRIS.Works in cooperation with English Department Graduate Student office, Office of Research, College of Arts and Sciences, Graduate Student Senate and other entities in order to disburse and track additional funding sources awarded for faculty and student travel.

·Departmental contact for questions related to travel policy; establishes departmental procedures for travel requests and travel reimbursements.

Financial Responsibility:

·Manages the Grist journal income and expenditures; reports the monthly state sales tax; assists with bulk mailing.

·Manages the Graduate and Undergraduate research award accounts.

·Enters petty cash reimbursement requests in IRIS, verifying accounts to be charged and confirming that the requests meet policy requirements.

·Enters invoices for payment, verifying that vendors exist in IRIS and working with new vendors to insure information is submitted to PaymentWorks by new vendors.

·Reconciles ledgers on a monthly basis, including ledgers for the Writing Center, insuring that proper support documentation is attached for each transaction. Reconciles Writing Center Course Fee ledger with the Argos course fees report.

·Reconciles procurement card for the department.

·Executes bank deposits as needed and maintains proper deposit log.

·Reconciles bi-weekly and monthly payroll distribution reports against timesheets for proper entry; confirms completeness of check registers; review payroll encumbrances and makes necessary corrections.

·Assists Business Manager with other financial tasks, as needed.

Purchasing Agent

·Purchase supplies, furniture, printers, toners through Marketplace and other vendors

·Schedule computer lab printer service orders

·Establish department subscriptions

·Renew department memberships

·Pay conference / exhibit registrations to professional events for faculty, lecturers, or graduate students

·Obtain tax exempt status with new merchants

·Reconcile P-card monthly statements

·Scan P-card statement and corresponding receipts and email document to business manager, submit hard copy as well

·Approve supplemental equipment requests and purchase items for TT and NTT faculty

Inventory

·Maintain and compile an ongoing list of all departmental University owned equipment

·Audit yearly inventory reports and accurately account for all equipment listed, through emails and personal visits to various offices in three buildings on campus

·Submit surplus forms for proper removal of outdated and non-working computers

·Manage departmental equipment to be checked out by faculty and instructors, including making sure all registrations on any computers are up to date in the UT system

Qualifications

Qualifications:

Required Qualifications:

·Two or more years of work experience in an office environment

·Excellent organizational and record-keeping skills with a high level of attention to detail

·Knowledge of Microsoft Office

·Excellent oral and written communication skills

·Basic accounting skills

·Ability to prioritize tasks and obligations

·Creative problem-solving skills

·Ability to independently research information

·Ability to quickly take on new tasks and a willingness to assume new responsibilities as needed

·Ability to work well alone or in collaboration with others, including staff, faculty, and students

Preferred Qualifications:

·Associate’s degree

·Two or more years of college experience

·Knowledge of IRIS, University fiscal policies and procedures, particularly those related to travel and vendor payments

To apply:
Please include a cover letter, resume and names of 3 professional references.

Job

Other Admin Asst/Secr/Clerical

Primary Location

US-Tennessee-knoxville

Organization

English

Schedule

Full-timeCampus/InstituteKnoxville

Job Posting

Oct 4, 2024, 11:17:50 AM