Event Coordinator

We believe in Extraordinary.

At Jack Morton, we know that experiences have the power to forge meaningful connections and create lasting impact. As the world's leading experiential marketing agency, we collaborate with the most prestigious brands to craft transformative experiences that captivate audiences and deliver extraordinary results.

We thrive on creativity, diversity, and the shared passion for doing exceptional work together. At Jack, we celebrate what makes each of us unique and value the perspectives we bring to the table-because that's how we build our best ideas.

Now, let's talk about you. As a Sr Project Associate (this is our internal job title; level is around 3 YOE and compensation is commensurate)for our automotive client, you'll play a critical role in executing brand activations. You must work with a high sense of urgency, be extremely organized, confident, and collaborative.

If this sounds like you, let's make something extraordinary together.

What You'll Do

• Project Delivery and Process Support

Run specific deliverables or assignments or small projects through a complete life cycle, independently or with little guidance, delivering on time, on budget and flawlessly, including program wrap-up and archiving

• Independently and proactively manage all elements of project coordination and process
• Assist in tracking deadlines for our internal teams, clients, and external vendors
• Create new and adapt current meeting agendas, documents, templates, or checklists to fit project-specific requirements
• Eventually demonstrate subject matter expertise within specific areas of projects
• Recognize when tasks within the quality process are outdated and look to management for advice on how to update and proceed
• Support tasks related to the budgeting process with guidance
• Be able to master the purchasing and contractual process for renewal programs, as well as other required processes such as vehicle coordination, insurance, T&E
• Client Focus / Relationship Management

Accountable for defined client deliverables

• Builds trust with clients through timely, accurate and responsive communications, managing communications in a proactive way with a sense of urgency
• Follow status reports and schedules to ensure all needs / deadlines are met
• Start to advise, guide and counsel clients on solutions to their needs; lead client conversations as appropriate
• Confidently and clearly present to client groups as directed

As an employee you're expected to :

Exhibit results-driven focus by taking ownership, being accountable for actions and results, and consistently striving for excellence, demonstrating a clear understanding of the impact on outcomes.

Your role in driving our culture :

• You're a collaborative superstar who can also own portions of your assignments independently
• You champion a positive, dynamic culture, adding your own flair

You're all about the job, without taking yourself too seriously

• You grasp the importance of a diverse and inclusive workplace, actively fueling creativity and innovation

What we require from you :

• 3-5 years of event planning or experiential marketing experience
• Highly organized and detail-oriented multitasker with outstanding project coordination, prioritization, problem solving, time management, verbal and written communication skills
• Willing to Travel up to 30% including weekends as needed
• Ability to work in a fast-paced environment, manage multiple projects at once, and work respectfully with team
• Ability to provide strong back-office support, including when the team is traveling, while working in the office or remotely
• Proficiency in Microsoft Office : Excel, PowerPoint, Word, Outlook, Teams
• We are a hybrid workplace, must be able to come into the Westlake Village office 3 days / week (flexible when traveling for events)

Last but not least, we hold diversity, equity and inclusion to a high standard :

Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

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