Event Coordinator

Job Description

Job Title : Event Coordinator

Location : San Francisco, CA

Workplace Type : Onsite- 5 days

Employment Type : Contract

About the Role

We are seeking a highly organized and proactive Event Coordinator to join our onsite Workplace team in San Francisco. This role is responsible for planning, coordinating, and executing a wide range of onsite events—from afternoon meet-ups to evening community gatherings—that help shape a welcoming, inclusive, and engaging workplace experience.

The ideal candidate brings strong judgment, exceptional communication skills, and a passion for creating memorable events. This role requires flexibility, hands-on execution, and comfort working in a fast-paced, dynamic environment with frequent cross-functional collaboration.

Note : This position requires onsite presence in San Francisco. Evening and occasional weekend availability is required to support events.

Key Responsibilities

Event Coordination & Operations

• Collaborate with internal teams to understand event goals, requirements, and logistics.
• Plan, coordinate, and execute onsite events, ensuring a seamless and positive attendee experience.
• Serve as the onsite facilities host during events, welcoming guests and ensuring comfort and safety.
• Oversee event setup and breakdown, coordinating logistics with Workplace, Security, IT / AV, and Facilities teams.
• Assist with vetting, scheduling, and coordinating event-related space usage and activities.
• Provide administrative support for pre-event planning and post-event wrap-ups, including documentation and follow-ups.
• Maintain onsite presence during evening and occasional weekend events to address real-time needs and ensure event success.

Vendor & Stakeholder Management

Problem Solving & Decision Making

Required Qualifications

Preferred Qualifications

Typical Day in the Role

A typical day may include :

Why Join This Role?

This role offers the opportunity to support high-visibility, culture-defining events that shape how employees, leaders, and guests experience the workplace. You’ll gain hands-on exposure to event design, senior stakeholder engagement, and cross-functional collaboration within a values-driven, people-first organization . The position also provides strong mentorship and growth opportunities in workplace experience, events, and operations.

If you like the position, please share your resume on grishma@ifgpr.com

Thank you : )