Facilities Coordinator

About the Role :

As a Facilities Coordinator , you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area, which focuses on all aspects of the operations of a set of assets, providing support to the client regarding repairs.

What Youll Do :

Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

Acknowledge and address all client inquiries related to the site.

Regularly monitor the status of open work orders to ensure their timely completion and closure.

Review work orders, proposals, department files, and other paperwork submitted by vendors.

Conduct site walkthroughs to identify and address site issues.

Follow instructions, short correspondence, and memos and ask clarifying questions.

Respond to common inquiries or complaints from clients, co-workers, and supervisors.

Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

Impact through clearly defined duties, methods, and tasks are described in detail.

Deliver own output by following defined procedures and processes under close supervision and guidance.

What Youll Need :

High School Diploma or GED with 2 years of job-related experience.

Must be self-sufficient and able to work independently. Should also be resourceful and proactive in seeking clarification when needed.

Must possess strong attention to detail.

Ability to follow basic work routines and standards in the application of work.

Communication skills to exchange straightforward information.

Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience using a CMMS.

Strong organizational skills with an inquisitive mindset.

Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Purchase Order and / or invoice processing experience preferred.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.