Bill Pay Specialist

Job Description

Job Description

GENERAL JOB DESCRIPTION

Our Bill Pay Specialist will receive client invoices and / or directions to pay from clients and clients’ vendors. They will enter invoices and save transactional documents in our bill pay system. They will secure proper approval on invoices and confirm that details are accurately entered into the bill pay system. They will also be responsible for ensuring that invoices are received where expected for recurring items and following up where they are not received. They will be responsible for following company policies in verifying vendor payment details and entering those accurately into our bill pay system. This role prepares weekly status reports for clients, detailing account balances and transactions. They will also regularly communicate with vendors, internal client service groups, and clients, doing our best to address client needs to provide “white glove” concierge services.

MAJOR DUTIES AND RESPONSIBILITIES

• Invoice processing : Receive, review and verify incoming vendor invoices for accuracy and approval for payment.
• Data Entry & Record Keeping : Enter data into bill pay systems and maintain accurate and comprehensive records of all accounts payable transactions.
• Reconciliations : reconcile vendor statements and compare them to company records to identify and resolve discrepancies.
• Communication : Liaise with vendors, clients, and internal departments to resolve billing issues, answer queries, and ensure smooth and consistent processes. Respond to client inquiries and questions and assist as needed.
• Compliance : Adhere to policies and procedures, and internal controls to prevent errors and fraud.

EXPERIENCE / CREDENTIALS

COMPETENCIES

FEATURED BENEFITS :