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Project Admin/Document Controller
Project Admin/Document ControllerAbove & Beyond Talent Acquisition • Austin, TX, United States
Project Admin / Document Controller

Project Admin / Document Controller

Above & Beyond Talent Acquisition • Austin, TX, United States
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  • [job_card.full_time]
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Overview

Position Title : Project Admin / Document Controller

Location : Port Arthur, TX

Duration : TBD

Status : Onsite

Employment Type : Contract role on W-2 through Above and Beyond Talent Acquisition, Inc. (A&B Talent)

Pay Range : USD $38 - 40.00 an hour W2

Client Info / Who they are : Above and Beyond Talent Acquisition proudly represents our Client, a global leader in water, waste, and energy management. The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. The client helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. The client has approximately 10,000 employees working at over 350 locations across the continent.

Qualifications

Requirements / Who we are looking for :

  • The Project Administrator / Document Controller is responsible for managing, controlling, and distributing all project documentation in a structured, accurate, and timely manner.
  • The role ensures that project information is properly maintained, traceable, and accessible to the appropriate stakeholders, with Procore serving as the primary document management and collaboration platform.
  • This position plays a critical role in supporting project execution by enforcing document control procedures, maintaining data integrity, and promoting consistent use of Procore tools across the project team.
  • Minimum 5 years of experience as a Document Control professional on large EPC or capital projects
  • Hands-on experience with Procore strongly preferred (prior experience with Documentum or Box is a plus)
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Minimum Associate Degree required
  • Strong organizational, communication, and coordination skills
  • Procore system expertise and user support
  • Strong understanding of document control best practices
  • Ability to manage high document volumes
  • Attention to detail and document traceability
  • Commitment to compliance and continuous improvement

Performance Objectives / What you'll be doing

  • Support the project team with all project administration and document control activities
  • Manage the full lifecycle of project documentation from receipt through review, approval, distribution, and archiving
  • Ensure all project documentation complies with contractual, procedural, and quality requirements
  • Maintain accurate and auditable records of document receipt, issuance, revisions, and approvals
  • Utilize Procore as the primary document control system for the project
  • Manage Procore tools including Documents, Drawings, RFIs, Submittals and the other tools
  • Ensure proper version control, metadata accuracy, and document classification
  • Support Procore project setup, permissions, folder structures, and workflows
  • Promote consistent and effective Procore usage across stakeholders
  • Follow, enforce, and continuously improve document control procedures
  • Monitor document review cycles and response timelines
  • Produce document control reports and metrics
  • Conduct regular document reviews and audits
  • Maintain electronic and hard copy document repositories
  • Review documents for accuracy, completeness, and formatting
  • Create and maintain document templates
  • Maintain confidentiality of sensitive information
  • Ensure secure retention and disposal of controlled documents
  • Manage document flow within the project team and with external stakeholders
  • Ensure timely document distribution to support project milestones
  • Identify and report document-related issues or risks

    • Perks of working with US / What We offer

  • Competitive Salary.
  • Health, dental, and vision insurance.
  • Company 401K plan

    • #J-18808-Ljbffr

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