GME Medical Education Program Coordinator

Drive Excellence in Graduate Medical Education as TriHealth’s Anesthesia Fellowship Coordinator!

The Medical Education Coordinator – Fellowship Program, Anesthesia plays a pivotal role in advancing the excellence of TriHealth’s Graduate Medical Education (GME) enterprise. Reporting directly to the Administrative Director, Medical Education—and working in close collaboration with Program Directors, the Designated Institutional Official (DIO), and the GME Office—this position strengthens and streamlines the administrative, operational, and compliance frameworks that support high‑quality physician training. We’re excited to begin recruiting for this role now, with an expected start date in mid-April 2026. This allows time for a thorough hiring process and a strong onboarding experience aligned with program timelines.

As a central liaison among leadership, faculty, residents, and institutional partners, the coordinator champions professional communication, process accuracy, data integrity, and administrative efficiency. The role demands advanced organizational capability, confidentiality, and technological proficiency—including budget support, residency management systems, and MS Office expertise—to ensure smooth program function and alignment with TriHealth’s mission of delivering outstanding medical education.

Location:

Bethesda North Hospital at

Work Schedule:

• Full-Time (80 hours bi-weekly)
• Day shift
• Monday - Friday

Incentives & Benefits:

In addition to a comprehensive benefits package, including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. For more information, please visit our benefits page:

Minimum Job Requirements:

• Associate’s degree in Business, Healthcare Administration, or Education (Required).
• 2–3 years of Graduate Medical Education (GME) experience and knowledge of accreditation standards (Required).
• Strong communication, organizational skills, and professionalism.
• Proficiency in MS Office and residency management software; understanding of budgets and confidential data handling.

Position Details

Projected Start Date: This role is anticipated to start around mid‑April 2026. Candidates should be available to begin at that time.

Job Responsibilities:

• Collaborates with appropriate parties to assure GME Program meets or exceeds all accreditation requirements - serves as primary support of program; assists with overall GME orientation/on-boarding; coordinates program specific on-boarding; utilizing knowledge of requirements. Organizes and maintains files required for ACGME and/or other accreditation, medical licensure and trainee memberships; preparing reports/forms required for accreditation; coordinating any reviews of the GME program and assisting with budget and G/L oversight; maintain ongoing communication with GME Office regarding accreditation of program.
• Fulfills other program administrative responsibilities - prepare and participate in necessary meetings (. GMEC, CCC, PEC); track faculty data required by GME Office and/or ACGME; serve a program liaison for communications from GME Office, PD, ACGME and other relevant groups; demonstrate necessary teamwork, communication and professionalism skills to work with other coordinator/staff in Medical Education, TriHealth Departments and outside organizations.
• Gathers and maintains resident data as a super-user of residency management system; collects and maintains resident data and records (. rotation schedules, procedure logs, duty hours, demographics, ; creates and distributes resident/faculty evaluations; schedules trainees for education courses (. case reviews, didactics, ITE, APLS, procedural sedation, ; ensure program surveys are completed, provide accurate and timely trainee information and documentation for cost report auditing, assist with completion of outside credentialing for trainee, when applicable.
• Manages and screens trainee applications, coordinate all aspects of interviews; communicate with potential applicants and faculty interviewing regarding interview details; utilizing ERAS software; update FREIDA and other relevant data sources

Other Related Information:

The Graduate Medical Education Coordinator reports directly to the Administrative Director, Medical Education in close working collaboration with Program Directors.

Working Conditions:
Climbing - Rarely
Concentrating - Consistently
Continuous Learning - Frequently
Hearing: Conversation - Frequently
Interpersonal Communication - Consistently
Kneeling - Rarely
Lifting <10 Lbs. - Occasionally
Lifting 50+ Lbs. - Rarely
Lifting <50 Lbs. - Rarely
Pulling - Rarely
Pushing - Rarely
Reaching - Rarely
Reading - Consistently
Sitting - Frequently
Standing - Rarely
Stooping - Rarely
Talking - Frequently
Thinking/Reasoning - Frequently
Use of Hands - Consistently
Visual Acuity: Far - Frequently
Visual Acuity: Near - Consistently
Walking - Occasionally

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS...
• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS...
• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS...
• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone's opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS...
• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS...
• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community

Job keywords:

ACGME Common Program Requirements, Residency & Fellowship Programs, Residency Management Systems, Program Review & Accreditation Preparation, Institutional Requirements (IR), MedHub, Residency Management Software, ERAS Software, Committee Support (GMEC, CCC, PEC), ERAS (Electronic Residency Application Service), FREIDA Updates