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Client Services Coordinator
Client Services CoordinatorSavills North America • Chicago, IL, United States
Client Services Coordinator

Client Services Coordinator

Savills North America • Chicago, IL, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

About Savills

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive.

No matter the role you’re in, we all share one purpose : to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple :

Be extraordinary, together.

About the Role

  • Utilize administrative and technical skills to provide support to assigned brokerage team(s); to help them achieve their business plan goals and objectives each year. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information.
  • Provide back-up support to the entire office as assigned by Director of Operations

Key Duties & Responsibilities

  • Provide administrative and technical support to assigned team as needed.
  • Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints.
  • Copy, print and bind presentation materials.
  • Conduct online research.
  • Create stacking plans in Excel.
  • Coordinate on / offsite meetings including scheduling appointments, keeping calendars and arranging travel itineraries and meeting room reservations.
  • Perform accounting functions which may include preparation of expense reports and billings
  • Complete additional duties and responsibilities as assigned by Office Administrator or Branch Manager.

    • Qualifications :

    Skills (technical or functional skills)

  • Strong organizational and communication skills
  • Ability to read and interpret basic leases and contracts
  • Knowledge of SalesForce and LinkedIn, CoStar and other marketing tools as required
  • Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)
  • Working knowledge of Adobe InDesign / Illustrator or strong graphics knowledge preferred

    • Competencies (attributes i.e., flexibility, collaboration skills)

  • Effectively communicate and interact with brokers, staff, vendors and clients.
  • Consistently demonstrate a high level of performance and professionalism.
  • Ability to multi-task and meet deadlines in a high-pressure environment.
  • Excellent command of the English language, both verbal and written.
  • Maintain discretion and exhibit sound decision making skills.
  • Exhibit a high level of attention to detail.
  • Self-starter and strong time management skills.
  • Strong work ethic and positive attitude.
  • Ability to adapt to company specific software.

    • Required Education and Experience

  • At least five years’ experience in an administrative support position.
  • Any combination of education, training and experience that demonstrates the ability to perform the duties of the position.

    • Preferred Education and Experience

  • Associate or Bachelor’s degree
  • Commercial real estate experience

    • Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.

    Savills participates in the E-Verify program.

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