Talent.com
Office Manager
Office ManagerThe Nieves Law Firm, APC • Oakland, CA, US
Office Manager

Office Manager

The Nieves Law Firm, APC • Oakland, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

At The Nieves Law Firm, we believe in creating trusting relationships with clients. We are a supportive, empowering, and strategic firm that takes the “criminal” out of criminal defense. Our mission is to restore the reputations of those accused of crimes and help them plan for the future.

We are seeking an Office Manager whose primary goal is to relieve the Owner of the routine tasks involved in managing the business so the Owner can focus on the big-picture goals and vision for the Firm.

Compensation : $30 hourly

Responsibilities :

Staff Management : Staff Supervision & Coordination

  • Conduct training of new staff members
  • Arranges for backup or contract attorney coverage when employees are absent or conflicts arise in the calendar
  • Ensures the success of the office staff by motivating, coaching, counseling, and disciplining employees
  • Coordinates with C-Suite Level management about the productivity and growth of staff
  • Assists with evaluations and feedback for performance reviews
  • Resolves disputes and grievances
  • Identifies and proposes appropriate memberships in legal or business organizations
  • Identifies awards and recognitions that the Firm or staff may be eligible for and oversees completion of the application process
  • Assists staff with securing lodging, transportation, and flights for work-related travel

Operations Management : Facilities & Office Operations

  • Creates, implements, and maintains the Firm’s policies, systems & procedures
  • Liaises between the firm and the landlord to ensure maintenance activities are performed, facility problems are solved, and parking facilities are made available to employees
  • Ensures that employees have the tools and supplies they need to perform their duties
  • Arranges for the purchase of approved office equipment & furniture
  • Interview proposed vendors and determine if the vendor services a Firm needs and the cost-effectiveness of implementing the service
  • Creates a plan for transitioning or onboarding new vendors and service providers, and disseminates the approved plan to the team
  • Oversees building projects, renovations, or refurbishments, if any
  • Secures and manages the off-site storage of historic files
  • Troubleshoot computer and system problems and liaise with IT specialists to resolve

    • Marketing Management

  • Assists the owner with her marketing activities
  • Oversees the marketing assistant and marketing specialist in creating and ordering approved company brochures, literature, promotional materials, and similar items
  • Assists with organizing and managing approved third-party service providers for firm marketing and event activities (caterers, event planners, cleaning crews, etc.)
  • Manages Client expectations
  • Ensures timely compliance with client needs and requests
  • Addresses client concerns

    • Financial Management

  • Oversees the billing clerk and the timely receipt of payment on Firm's client invoices
  • Ensures the timely processing of third-party invoices and bills
  • Manages Petty Cash
  • Collects and processes in-office payments and safeguards funds
  • Ensures that staff members submit timely expense, mileage, and other reimbursement requests to the Owner

    • Qualifications :

  • The Office Manager will have the equivalent of an Associate’s degree in Business or a related field, or equivalent work experience
  • The Office Manager will have supervisory experience and experience working in an office, preferably a law firm

    • About Company

    At The Nieves Law Firm, we take the criminal out of criminal defense. Driven by integrity and an unrelenting commitment to success, our Mission is to deliver superior results by combining bold strategies, careful preparation, and transparent communication. Our firm has been named one of the fastest-growing law firms in the nation by the Law Firm 500 and one of the fastest growing privately held businesses in the nation by Inc. 5000. Our Founder has been named a Northern California Rising Star Super Lawyer every year since 2016, and The Nieves Law Firm has also been recognized for the past three years as one of the fastest-growing companies owned or managed by Florida State University Alumni.

    We attribute our success to our belief that it requires drive to succeed :

    DRIVE  –  D omination,  R esilience,  I ntegrity,  V ictory,  E xcellence. We are looking for team members who will uphold the same values and provide excellent service to clients.

    [job_alerts.create_a_job]

    Office Manager • Oakland, CA, US

    [internal_linking.similar_jobs]
    Office Manager

    Office Manager

    Robert Half • Sausalito, CA, US
    [job_card.permanent]
    We are looking for a detail-oriented Office Manager to join our team in Sausalito, California.In this Contract to permanent position, you will play a vital role in ensuring the smooth operation of ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manger

    Office Manger

    Outdoor Keepers • San Carlos, CA, US
    [job_card.full_time]
    Career Advancement Opportunities.We are seeking an Office Clerk to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions.You will also be filing...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Strategic Office Asset Manager

    Strategic Office Asset Manager

    Sares Regis Group of Northern California • San Mateo, CA, United States
    [job_card.full_time]
    A real estate investment firm is seeking a Senior Asset Manager to oversee strategic planning and operational performance of a portfolio of leased and owned assets. The successful candidate will dev...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager

    Office Manager

    Silver Fern Management LLC • Albany, CA, US
    [job_card.full_time]
    In this role, you will coordinate all administrative duties, technology and operational procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include sched...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office & Operations Manager

    Office & Operations Manager

    Ohalo • South San Francisco, CA, US
    [job_card.full_time]
    Office & Operations Manager.South San Francisco, CA (onsite role).Ohalo™ is seeking a hands-on, experienced, and versatile. Office & Operations Manager.This is a critical role in our O...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Bookkeeping / Office Manager

    Bookkeeping / Office Manager

    Paul Davis Restoration of San Francisco and the SF Peninsula CA • South San Francisco, CA, US
    [job_card.full_time]
    What does a Bookkeeper / Office Manager with Paul Davis do?.Manage all phases of job costing within RMS and QuickBooks Accounting Software. Maintain all accounting, computer and financial records fo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Front Office Overnight Manager

    Front Office Overnight Manager

    AccorHotel • San Francisco, CA, US
    [job_card.part_time]
    B;​​​​Since 1907, Fairmont has served as the San Francisco residence for U.The landmark hotel offers 606 well-appointed guest rooms and suites, three distinctive restaur...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Home Health Office Manager - Full Time

    Home Health Office Manager - Full Time

    ABL Health Care, LLC • Burlingame, CA, US
    [job_card.full_time]
    Home Health Office Manager - Full Time.ABL Health Care and ABL Hospice have been trusted providers of home healthcare and hospice services for many years. We are dedicated to delivering compassionat...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager

    Office Manager

    Juicebox • San Francisco, CA, US
    [job_card.full_time]
    Juicebox is on a mission to help teams win the talent war.In the age of AI, human ingenuity is the ultimate scarce resource. Recruiting is a zero-sum game where you either compete or lose.Teams at R...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Office Manager

    Office Manager

    Senior Helpers - San Francisco • San Francisco, CA, US
    [job_card.full_time]
    Lead your office team to success!.As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager

    Office Manager

    TradeJobsWorkforce • 94706 Albany, CA, US
    [job_card.full_time]
    Administrative assistant / officer position available for Business Development.Full time with Medical Insurance and part-time available. New graduate or experienced candidate, he / she can take respon...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager

    Office Manager

    The Nieves Law Firm, APC • Oakland, CA, US
    [job_card.full_time]
    At The Nieves Law Firm, we believe in creating trusting relationships with clients.We are a supportive, empowering, and strategic firm that takes the “criminal” out of criminal defense....[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager-Dermatology

    Office Manager-Dermatology

    Pacific Skin and Cosmetic Dermatology San Francisco and Corte Madera • San Francisco, CA, US
    [job_card.full_time]
    Pacific Skin and Cosmetic Dermatology is looking for an Office Manager to lead our Dermatology Office in San Francisco.Occasionally, office manager would be require to visit the Corte Madera office...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager, Bay Area

    Office Manager, Bay Area

    BitGo • San Francisco, CA, US
    [job_card.full_time]
    BitGo is the leading infrastructure provider of digital asset solutions, delivering custody, wallets, staking, trading, financing, and settlement services from regulated cold storage.Since our foun...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager

    Office Manager

    Cellares • South San Francisco, CA, US
    [job_card.full_time]
    We are seeking an innovative and highly motivated Office Manager who will contribute significantly to the growth of Cellares and our mission to accelerate access to life-saving cell therapies.The p...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager (San Francisco)

    Office Manager (San Francisco)

    Insight Global • San Francisco, CA, US
    [job_card.part_time] +1
    Insight Global is looking for an Office Manager for one of our clients in the IT space.This is a 6-month contract-to-hire role. In this role you will be responsible for daily office operations from ...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Office Manager

    Office Manager

    College Internship Program Inc • Berkeley, CA, US
    [job_card.full_time] +1
    The Office Manager plays a key leadership position at the CIP center.This role is accountable to the Program Director for overseeing key administrative and business functions, resource allocation, ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager, Workplace Experience

    Office Manager, Workplace Experience

    OpenTable • San Francisco, CA, United States
    [job_card.full_time]
    With millions of diners, 60,000 restaurant partners and 25+ years of experience, OpenTable, part of Booking Holdings, Inc. NASDAQ : BKNG), is an industry leader with a passion for helping restaurants...[show_more]
    [last_updated.last_updated_30] • [promoted]