Office Administrator

Office Administrator (Part-Time)

Our client is a Houston-based investment management firm founded in 1993. They believe their solid and principled organizational culture and disciplined investment process allow them to deliver innovative investment solutions to institutions, advisors, and individuals. At all times, they strive to put investors' interests first by emphasizing integrity, performance, efficiency, and service. Our client is a leader in relational investing, which unites results for investors with returns for humanity. Their approach to investing is statistical and evidence-based, motivated by a passion for servant leadership and global impact, which they accomplish by donating 50% of the firm's earnings to organizations making a positive impact on humanity. Based on the evidence, they firmly believe that diverse and inclusive teams and organizations make better decisions and achieve better outcomes.

Serving as the Office Administrator, you will work independently, handling various administrative tasks and special projects as assigned. You will lead office administration and ensure organizational effectiveness and efficiency. This is a part-time, hybrid role with some in office and some work remote hours.

To be successful, you should have these qualifications:

• Proven office management, administrative or assistant experience (2-4 years)
• Experience in a corporate office environment preferred
• High school diploma required; CAP certification or a college degree is a plus
• Exceptional written, verbal, and interpersonal communication skills
• Warm, welcoming demeanor with a desire to work in a servant leadership culture
• Strong organizing and planning skills with attention to details
• Ability to manage competing priorities
• Expected to be proactive and productive in an autonomous work environment
• Proficient in MS Office, a plus

Your responsibilities as the Office Administrator will include:

• Manage and execute office administration, including but not limited to: managing reception area, information management, meeting coordination, meal ordering, office supply management, telephone coverage, mail distribution, oversight of office equipment, and facilities management.
• Welcome guests and direct them appropriately
• Perform accounting tasks as assigned, such as corporate card reconciliation
• Manage relationships with office-related external partners and service providers
• Provide oversight of the record retention process for onsite and offsite storage
• Coordinate/lead project-based work as requested (i.e., print and copy projects, PowerPoint presentations, company event planning, support, etc.)
• Provide backup support to executive assistants and supplemental support to the firm as needed
• Engage in professional development to stay current with administrative skills, trends, and technology
• Occasional travel in the office vicinity to obtain needed items
• Review and update operating practices and implement improvements as needed

We value our employees' time and efforts. Our commitment to your success is enhanced by providing competitive compensation.

Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. Our client does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.