Transaction Coordinator / Assistant (for an agent / broker)

Transaction Coordinator / Assistant

We are seeking a detail-oriented and highly organized Transaction Coordinator / Assistant to support our real estate agent / broker in managing transactions, ensuring compliance, and providing top-notch customer service to clients. The ideal candidate is proactive, tech-savvy, and has experience in real estate transaction coordination.

Key Responsibilities

• Manage real estate transactions from contract to closing, ensuring all deadlines and requirements are met.
• Prepare, review, and submit real estate contracts, disclosures, and agreements.
• Coordinate with buyers, sellers, title companies, lenders, inspectors, and other stakeholders.
• Track key deadlines and ensure all necessary paperwork is completed on time.
• Schedule inspections, appraisals, and closings while keeping all parties informed.
• Maintain accurate transaction records in CRM and transaction management software (e.g., Dotloop, Skyslope, DocuSign).
• Ensure compliance with real estate laws, brokerage policies, and contract requirements.
• Assist with listing coordination, including uploading property details to MLS and marketing platforms.
• Provide administrative support to the agent / broker, including email management, client follow-ups, and data entry.
• Keep clients informed and provide exceptional customer service throughout the transaction process.