ARCHIVIST

Job Summary:

The Archives branch preserves and provides access to unique historical and contemporary resources including the official archives of Arizona’s permanent government records. The Archives also assists state agencies, local governments and political subdivisions with the management of their public records pursuant to A.R.S. § through § and provides records storage, retrieval, and preservation services to public bodies statewide.

The lead archivist serves as the main processing archivist in the Archives branch. This position directs the other archivists in processing and answers to the State Archivist. The lead works with the State Archives administrator to oversee the content and maintenance of the archival content management system (CMS). The lead archivist works with state and local government agencies and courts to appraise historical value of public records while maintaining confidentiality expectations and arrange for their transfer to the State Archives; consults with state and local government agencies on issues relating to the care and use of records in all formats in their custody; and assists with providing reference services to customers. This is a full-time position and is expected to work during regular operation hours. Travel for trainings, consultations, or other services to government entities is required.

Job Duties:

Processing collections. This includes the processing of paper records, updating the information in our CMS, and making these changes available to the public.

Consults and Accessions. The lead will consult with state, county, and local agencies to bring in permanent documents. They will use best practices as well as proper records retention to bring in appropriate materials to the archives.

Reporting and Coordinating. This position will create periodic statistical reports for Archives Administrator that show collections processed and accessioned throughout the fiscal year. They shall coordinate processing priorities with the Archives Administrator and direct other processing archivists in fulfilling these tasks.

Reference. The position will provide reference services for the general public; both on-line and in-person.

Electronic Records. The lead will assist the Electronic Records team in accessioning, processing, preserving, and providing access to electronic records.

Knowledge, Skills & Abilities (KSAs):

Knowledge:
Knowledge of archive content management system -- ArchivEra
Knowledge of XML
Knowledge of HTML
Knowledge of on-line archives best practices and principles
Knowledge of archives best practices and principles
Operation of computer terminals and software such as Word, Excel, Access and Powerpoint
Knowledge of Arizona history and the resources to conduct research in Arizona history, advance writing skills

Skills:
Familiarity with trends in electronic records
Appraising and accessioning archival paper materials
Conducting a reference interview and determining patron needs
Proper handling of archival materials
Supervisory skills
Customer service

Abilities:
Ability to lift boxes weighing 20 - 30 pounds
Access archival collections in PODS using OSHA approved ladders
Supervise staff as direct reports, including assigning and supervising tasks, instructions on work related projects, approving timesheets and leave, conducting annual reviews

Selective Preference(s):

Master’s degree in history with coursework or internships in archives or Master of Library and Information Science with coursework or internships in archives or Master of Archival Studies Plus a minimum of (4) years of professional level experience working in an archive.

Pre-Employment Requirements:

-Valid Arizona Driver's license

-Must possess or be able to obtain a valid level one fingerprint clearance card issued pursuant to A.R.S. or must apply for a level one fingerprint clearance card within seven working days after beginning employment.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.

Learn more about the Paid Parental Leave program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement:

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.