Promotional Review Coordinator

Step into the future with us at Merz Therapeutics, where our family roots meet a bold new vision. Together, we're embarking on a transformative journey, blending time-honored traditions with exciting new products. As a private, family‑owned company, we have the liberty and support to make decisions for ourselves, our customers and the patients we serve. We pride ourselves on building an inclusive culture where there is room to celebrate individual growth with the ability to contribute to a common good as a collaborative team. Our mission is grounded in a long‑term view of making a difference for the common good, while growing together as a family.

If you're looking to immerse yourself in a passionate team rooted in community, connection and camaraderie, then we're looking for YOU! #IAmMerz

Are you ready to galvanize a team around a culture of care, putting patients first to spark change?

The Promotional Review Coordinator plays a critical role in ensuring that all promotional, advertising, and marketing materials comply with applicable regulatory requirements and internal policies. This position supports the promotional review process by coordinating cross‑functional review meetings, tracking submissions, and maintaining documentation to ensure timely and compliant execution of promotional activities.

Key Responsibilities

Coordinate the end‑to‑end promotional review process for marketing materials, including scheduling meetings, tracking submissions, and ensuring timely review and approval.

Serve as the primary liaison between Regulatory Affairs, Medical Affairs, Legal, and Marketing teams.

Ensure promotional materials comply with FDA regulations, PhRMA guidelines, and company standards.

Lead initiatives to streamline the promotional review workflow

Identify and implement process automation and digital solutions as applicable

Assist team with PRC training, metrics, and reporting requirements

Maintain accurate records of promotional review decisions and approvals in the designated system (e.g., Veeva PromoMats).

Assist in the development and maintenance of SOPs and training materials related to promotional review.

Monitor timelines and elevate delays or issues to appropriate stakeholders.

Support audits and inspections by providing documentation and process insights.

Stay current with regulatory changes and industry best practices related to promotional compliance.

Perform administrative activities as needed to support Regulatory and other departments as needed.

Qualifications

Education

Bachelor's degree required; preferred fields include Life Sciences, Communications, Marketing, or Regulatory Affairs.

Experience

Minimum 2-5 years of experience in a regulated industry, preferably in pharmaceutical, biotech, or medical device sectors.

High proficiency in promotional review processes and systems (e.g., Veeva PromoMats, Zinc MAPS) is highly desirable.

Familiarity with FDA regulations and guidance documents related to drug / device promotion.

Skills & Competencies

Strong organizational and project management skills.

Excellent communication and interpersonal skills.

Detail-oriented with a high level of accuracy.

Ability to manage multiple priorities and meet deadlines.

Proficiency in Microsoft Office Suite and document management systems.

Ability to work independently and collaboratively in a cross‑functional team environment.

Preferred Qualifications

Regulatory Affairs Certification (RAC) or similar credential.

Experience supporting promotional review committees (PRC / MRC).

Understanding of medical / legal / regulatory review processes.

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