Clinical Research Financial Analyst

Summary:

The Clinical Research Financial Analystresides within the Lifespan Office of Cancer Research (LOCR) under the direction of a Department Research Finance Manager. The position is recruiting a high-level performer of clinical research administration functions and activities. The position will support and mentor entry-level and mid-level colleagues with assigned activities. The Clinical Research Financial Analyst may be assigned any of the following pre-award or post-award activities for a portfolio of clinical research studies: calendar builds in OnCore (clinical trial management system); Coverage Analysis; budget development and negotiation; sponsor invoicing; sponsored account invoicing; accounts receivable activities; study closeout activities grant applications and management and patient charge segregation.

Responsibilities:

The Clinical Research Financial Analyst is responsible for the financial management of the of assigned clinical research projects: including but not all-inclusive of the planning developing monitoring and coordinating the departmental research administrative activities for assigned department/programs within LOCR. In this position you will collaborate with and advise faculty and researchers on the preparation sponsored research projects and the financial management of sponsored and institutional funds. You will be responsible for a diverse set of funding types on various phases of clinical research in adult and pediatric hematology-oncology. You will serve as a point person and facilitate smooth coordination communication and problem resolution relative to research administrative matters between department research administration faculty divisional leaders and other hospital and university departments.

Pre-Award Management

• Responsible for facilitating study start up activities for new clinical trials at LOCR. This includes initial calendar and coverage analysis development budget negotiations and clinical trial agreement execution. Additional requirements include requesting letters of collaboration.
• Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Lifespan standards for excellence and timeliness.
• Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy presentation and compliance. This includes but is not limited to all administrative pages narratives for non-scientific areas of the grant (e.g. data sharing plan resource sharing plan human subjects etc.) and appendices.
• Responsible for oversight of grant submittal process including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications if applicable and complete any JIT or program requests.
• Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.
• Communicates institutional and funding agenciesregulations and policies on grants and contracts. Familiarizes administrative staff regarding Rhode Island Hospital institutional research policies and procedures. Responsible for coordinating and providing information to the faculty about funding opportunities requirements and deadlines.

Post-Award Management

• Responsible for preparing and submitting invoices to Sponsors including tracking receipt of payment.
• Responsible for completing check requests for invoices the department received through our vendors and tracking payments to external companies.
• Updates associated budgets and MCAs as clinical research studies undergo amendments.
• Upon award finalizes the budget and works with Office of Research to get the award set up properly in a timely manner.
• Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI.
• Reviews budget adjustments restrictions required responses with faculty and ensures a timely response to the sponsor.
• Manages budget spending to guidelines monitoring and reviewing allocation of research funds grant balances and charges ensuring appropriate use of funds under investigator control both in terms of sponsor/external regulations and Lifespan policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets.
• Compiles and analyzes fiscal data; develops updates disseminates accurate and complete financial information to ensure compliance with all requirements of funded programs.
• Assists in managing the department post-award aspect of projects knowledge of sponsor institutional and departmental requirements ability to interpret those requirements and competency in addressing the in-house systems (research administration accounts payable accounts receivable finance purchasing human resources payroll and pharmacy).

Ongoing:

• Maintains confidential and comprehensive records of salary expenses and other disbursements recommending adjustments where necessary.
• Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations.
• Prepares/provides reports and documents as requested by the managers; attends related meetings on regular basis.
• Represent department at research administration management meetings and on hospital teams.

Compliance

• Partners with faculty and researchers to ensure adherence to internal and external policies; this includes consulting with faculty/OGC/Innovations on MTA DUA and consulting agreement processes.
• Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations.
• Complete billing review for clinical research study participants in Epic/LifeChart.

The Clinical Research Financial Analyst I is responsible for the management of the research portfolios with direction and moderate supervision from their manager.

Performs other duties as assigned.

Other information:

EDUCATION:

Bachelors degree in business administration finance or related area or lieu at least 10 years of relevant research administration experience.

EXPERIENCE:

At least three to five years of experience in a research/academic environment to include federal and non-federal funding grant application processes and regulations set by local federal hospital and independent agencies. Oncology clinical research experience preferred.

Excellent verbal and written skills are essential. The ability to interact with persons from diverse backgrounds such as MDs PhDs research and administrative staff.

Thorough knowledge of microcomputers peripheral equipment and networks. Thorough knowledge of software such as Microsoft Word Excel Access and Windows. Ability to learn specific research access programs.

SUPERVISORY RESPONSIBILITY:

None.