Admin Assistant

Role description

Admin Assistant

Associate II - Corporate Services

Who We Are:

Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions for a better world.

UST is a mission-driven group of 29,000+ practical problem solvers and creative thinkers in more than 30 countries. Our entrepreneurial teams are empowered to innovate, act nimbly, and create a lasting and sustainable impact for our clients, their customers, and the communities in which we live.

With us, you'll create a boundless impact that transforms your career-and the lives of people across the world.

Visit us at UST.com.

You Are:

We are seeking an experienced Administrative Assistant to provide high-level support to senior leaders, ensuring seamless calendar management, travel coordination, expense reporting, and team operations.

The Opportunity:
Provide executive-level administrative support to senior leadership, including:

o Calendar management, travel coordination, and expense reporting.

o Email communications and meeting/event planning.

o Prepare and manage vendor requests and purchase orders.
Coordinate team meetings and activities:

o Assist with agendas and track action items for follow-up.

o Collect and prepare information for executive discussions and meetings with internal and external stakeholders.

o Prepare presentation materials for Board of Directors meetings and other high-level engagements.

o Assist with coordination and tracking of key team data (budgets, projects, timelines), liaising with Finance, Accounts Payable, IT, and other internal teams.

o Support team members in preparing PowerPoint presentations, Word documents, and Excel spreadsheets.
Handle general office duties:

o Manage office supplies, maintain confidential records, and affix corporate seal.

o Manage and execute special projects and group task lists as assigned.

o Make high-level contacts of a sensitive nature inside and outside the company.

o Work on problems of diverse scope requiring analysis and sound judgment.

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

What You Need:
Minimum 5+ years in a corporate administrative role.
At least 3+ years supporting senior executives.
In-depth understanding of company operations, policies, and procedures.
Ability to multi-task, prioritize, and meet deadlines with minimal supervision.
Excellent organizational skills, attention to detail, and timely follow-through.
Strong interpersonal skills with professionalism and diplomacy.
Clear and concise communication style.
High integrity and ability to maintain confidentiality of sensitive information.
Proven ability to interact with customers, vendors, visitors, and dignitaries.
Mastery of Microsoft Outlook, Word, PowerPoint, and Excel.
Ability to learn and adopt new office technologies.
Professional certification or equivalent experience preferred.
Demonstrated ability to quickly learn organizational policies and convey them to others.

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Role Location: California

Compensation Range: $42,000-$63,000

Benefits

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company's 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.

Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company's 401(k) Retirement Plan with employer matching.

Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company's 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.

Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.

What we believe:

We proudly embrace the values that have shaped UST since day one. We build our culture of Humility, Humanity, and Integrity. These values inspire us to nurture a people-first, human centric culture that fosters diversity, prioritizes sustainable solutions, and keeps our people and clients at the forefront of all decisions.

Humility:

We will listen, learn, be empathetic and help selflessly in our interactions with everyone.

Humanity:

Through business, we will better the lives of those less fortunate than ourselves.

Integrity:

We honor our commitments and act with responsibility in all our relationships.

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and "fair chance" ordinances.

UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.

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