Accounting Assistant

Job Description

Job Description

We are looking for a detail-oriented Accounting Assistant to join our team in Wellington, Florida. In this role, you will provide crucial support to our financial operations, ensuring accuracy in accounts payable and receivable, reconciliations, and financial reporting. The ideal candidate is highly organized, experienced in QuickBooks Online, and capable of managing multiple tasks with efficiency and precision.

Responsibilities :

• Process vendor invoices by reviewing, coding, and accurately entering them into QuickBooks Online, ensuring correct allocation to projects and departments.
• Reconcile vendor statements and promptly resolve any discrepancies to maintain accurate records.
• Coordinate weekly payment runs, including checks and online payments, while managing payment schedules effectively.
• Generate customer invoices, apply payments, and monitor outstanding balances to ensure timely collections.
• Maintain comprehensive accounts receivable aging reports and communicate with clients or tenants regarding overdue payments.
• Perform daily and weekly reconciliations of bank accounts and credit card transactions to ensure accurate financial data.
• Assist with month-end closing procedures and support general ledger maintenance.
• Prepare detailed financial reports, including cash flow summaries and expense tracking, to support decision-making processes.
• Collaborate on audit preparations and documentation to ensure compliance with internal controls and external requirements.
• Minimum of 2-3 years of accounting experience, ideally in real estate, construction, or property management.
• Proficiency in QuickBooks Online and advanced knowledge of Microsoft Excel.
• Strong understanding of general ledger structure and accounting principles.
• Exceptional attention to detail and a proven ability to meet deadlines consistently.
• Excellent organizational and communication skills, with the ability to work both independently and as part of a team.
• Familiarity with job cost accounting and project-based financial tracking is preferred.
• Experience with Microsoft SharePoint or other cloud-based document management systems is a plus.