The Recruiting Assistant/Processor supports the recruiting department by managing application tracking, onboarding processes, and administration functions. The role ensures a seamless experience for new hires and maintains compliance with Cajun's policies and procedures.
*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.
Greet and welcome guests and applicants upon arrival
Answer, screen, and forward incoming calls
Guide applicants to apply online and assist them at the receptionist kiosks
Provide accurate information in person, via phone, and email.
Manage applicant tracking and onboarding
Review and approve new hire and rehire submissions
Maintain employee records such as the employee's hiring and termination information
Ensure timely completion and compliance of all onboarding documents
Scan and upload all onboarding paperwork and documentation into Cajun's HRIS system
Follow up with candidates to complete required documentation
Notify the recruiting team of any onboarding issues or delays
Serve as a liaison between candidates, recruiting, payroll, and HR for onboarding and termination documentation
Coordinate new hire orientations with candidates, the recruiting team, and trainers
Assist with internal audits and monthly compliance tracking
Provide support to the recruiting team as needed
Schedule Safety Council courses for current and new employees
Send out jobsite arrival emails
Send out jobsite arrival text to all employees
Coordinate drug screens and physicals for current and new employees
Upload required documents to P-Vault
Perform Assistant Recruiter duties as needed
High school diploma or GED required
Strong organizations and communication skills
Ability to manage multiple tasks and meet deadlines
Experience with HRIS systems is a plus
Experience in HR administration or recruiting support preferred
Professional demeanor and customer service orientation
Occasionally required to lift up to 25 pounds
Regularly required to talk or hear
Frequently required to walk, sit, and reach with hands and arms
Subject to repetitive use of hands/arms
Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
Vision requirements include close vision, distance vision, and ability to adjust focus
Will need to be able to perform sedentary work
Must have the ability to direct others and communicate effectively with other management/supervision
Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy
Ability to use math/complete calculations
Must be able to concentrate amid distractions and remember details
Ability to use computer, keyboard, telephone and other office devices
Bilingual in English and Spanish (required)
Recruiting Assistant/Processor (Bilingual - English/Spanish) • Baton Rouge, LA, US
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