Payroll Processor

Job Description

Job Description

The Payroll Processor is responsible for accurately processing a weekly payroll for employees, ensuring compliance with federal, state, and local regulations. This role involves analyzing payroll data, preparing reports, and addressing payroll-related issues. The ideal candidate has strong analytical skills, attention to detail, and experience with payroll software.

$27.88 – $31.73 DOE; M - F, 8-5.

DUTIES AND RESPONSIBILITIES : The Payroll Processor will be responsible for the following, as well as the handling of other key HR functions and tasks as needed / assigned :

Payroll Processing :

Prepare and process weekly multi-state / multiple entity payroll for 700+ employees, including salaried, hourly, and Union Workers. Ensures compliance with company policies, union agreements, and federal / state regulations.

• Enter and maintain information in HR / Payroll system. May include employee terminations, commissions, bonus payments, Union deductions, time adjustments, etc.
• Ensure accurate calculation of wages, overtime, deductions, and benefits.
• Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider.
• Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies.
• Issue or reissue physical replacement checks due to payroll errors or terminations.
• Maintain Payroll and HR system tables including deduction calculations and Update payroll calendars
• Research and analyze payroll processes and suggest restructuring for efficiency and improving workflow. Resolve any process defects and weaknesses. Fine tune procedures to help maintain proper internal controls and increase payroll accuracy and efficiency.
• Interface with payroll processing provider to resolve database and payroll processing issues.
• Assist with year-end tasks, including annual payroll balancing reports and W-2 processing tables.

Union Reporting

Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements. Balance to payroll reports and issues payments to appropriate entities.

Compliance and Reporting :

Maintain compliance with federal, state, and local payroll laws and regulations.

Data Management :

Monitor system to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details.

Audit and Analysis :

Conduct regular audits to ensure Data Base integrity and accuracy; identify discrepancies; research cause and offer solutions for resolving inaccuracies.

Employee Support :

Address and resolve payroll-related inquiries and issues from employees.

Other Key HR Functions :

Although the core function of this position will be payroll processing, this employee will be involved in multiple other key HR tasks.

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE :

LANGUAGE SKILLS : Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence, as well as the ability to speak effectively after groups of customers or employees of the organization is needed.

MATHEMATICAL SKILLS : This position requires the ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume.

COMPUTER SKILLS : Excellent computer skills including Microsoft Office. Experience in payroll software; UKG payroll a plus.

REASONING ABILITY : Ability to interpret a variety of instructions furnished in oral or written form. Ability to use sound judgment and problem-solving skills.

ATTENDANCE DEMANDS : The attendance demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Attendance is required Monday through Friday within normal business hours as established by Management. This position requires consistent attendance and punctuality with appropriate coverage when away. Once fully trained, this position has the potential to work according to a hybrid schedule. The hybrid work schedule will be based upon department needs, quality of work performed, as well as the demands of the unique workload at any given point of the year.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; walk and stand; use hands, handle, or feel; and required to speak, read, and hear English. The employee frequently is required to reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER : The preceding job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Hercules Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with disability, or other legally protected status.

Comprehensive benefits are an important component of an employee's compensation package. Hercules recognizes the contribution of every team member and therefore is pleased to offer a competitive and cost-effective benefits package to support your needs and long-term goals.

Hercules Industries offers the following insurance : medical, dental, vision, Short Term Disability, Long Term Disability, and Employee Life Insurance (Basic Life / AD&D and Voluntary Life AD&D). We pay Holiday, vacation, and sick time; as well as a Flexible Spending Plan, Wellness Program, and Employee Assistance Program (EAP).

We offer a 401(k) Savings Plan and an Employee Stock Ownership Plan (ESOP). Effective October 1, 2019, Hercules became an employee-owned company. An ESOP is a qualified retirement plan.

Hercules encourages and supports participation in service activities that contribute to our community. Employees are permitted to take three paid hours of work time per month to participate in an approved community service activity.

The company offers a quarterly Hercules Employee-Owner Partners in Profit Bonus based on eligibility.