Talent.com
Account Coordinator
Account CoordinatorSpectraforce Technologies • Irvine, CA, United States
[error_messages.no_longer_accepting]
Account Coordinator

Account Coordinator

Spectraforce Technologies • Irvine, CA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Title : Account Coordinator

Duration : 12 Months (Possible Extension)

Location : Irvine, CA 92612 (Onsite)

Schedule : Monday to Friday, 9 : 00 AM to 5 : 00 PM PT

Role Overview

The Account Coordinator will support day-to-day agency and client activities for client-related projects. This role works closely with cross-functional teams to manage projects from initiation through completion, ensuring timelines, budgets, and quality standards are met. The position requires strong organizational skills, clear communication, attention to detail, and the ability to work independently with minimal supervision.

This is an onsite role in Irvine, CA with strong growth potential, possible extension, and a long-term conversion path. Candidates will gain meaningful exposure to healthcare marketing, creative development, and client-facing project coordination.

Top Required Skills, Experience, or Education

  • B.A. degree experience and education (Bachelor's degree strongly preferred and required for long-term conversion)
  • 3 to 5 years of professional experience in finance, advertising, healthcare marketing, or a service-based business discipline. Internship or early-career profiles may be considered if the candidate demonstrates strong drive, organization, and communication skills.
  • Highly organized with a strong administrative or project coordination background
  • Self-starter with the ability to work independently and manage projects with minimal supervision
  • Excellent interpersonal and communication skills, both written and verbal
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

Nice to Have (Not Required)

  • Background in healthcare marketing
  • Experience with Veeva Vault systems (used heavily on a daily basis)
  • Basic accounting or finance background

    • Roles and Responsibilities

    Project Management and Client Support

  • Manages the day-to-day details of client projects from initiation to completion, ensuring delivery on time and within budget with minimal supervision
  • Keeps Supervisor advised of up-to-date project details and status
  • Understands the scope, details, and relevance of all assigned projects to communicate effectively with agency personnel
  • Coordinates with cross-functional teams including creative, design, project management, traffic, and production
  • Troubleshoots issues to ensure schedules and deliverables are met
  • Assures all agency paperwork, estimates, billing, timelines, and documentation are completed accurately and filed properly
  • Manages delegated projects independently from start to finish
  • Prepares projects for submission to Client and Medical or Regulatory teams, including references and supporting documentation
  • Coordinates cycling and approval processes with Client and Medical or Regulatory teams
  • Reviews Client and Medical or Regulatory feedback with Supervisor to determine appropriate next steps
  • Interfaces directly with clients regarding deliveries, scheduling, project estimates, and day-to-day coordination
  • Assists Supervisor by providing input to the Creative Team and participating in creative development sessions

    • Budget Tracking and Financial Coordination

  • Handles assigned client projects and monitors expenditures throughout the project lifecycle
  • Develops timely and accurate project estimates with input from Traffic, Creative, Production, and other agency departments
  • Provides clients with accurate and timely budget reports, including Tactical Calendars comparing budgeted versus actual spend
  • Supplies budget guidelines to Creative and Production teams
  • Works closely with the Project Manager, Traffic team, and Creative team to control costs and maintain budget compliance

    • Documentation and Administrative Responsibilities

  • Initiates and maintains all documentation required for effective account management
  • Gathers pertinent information and develops complete and accurate project requisitions
  • Creates, updates, and distributes client and agency status reports based on account needs
  • Writes and distributes detailed conference and meeting reports in a timely manner
  • Creates additional documentation as required by the account
  • Assists Supervisor with administrative tasks including opening jobs, reporting, archiving, and organizing files

    • Essential Skills and Abilities

  • Ability to prioritize, multitask, and work effectively in a fast-paced, rapidly changing environment
  • Strong attention to detail and special project handling capabilities
  • Excellent interpersonal and communication skills, both written and oral
  • Ability to work independently and exercise sound judgment and discretion when handling sensitive or confidential information
  • Strong computer skills across standard business applications
  • Demonstrated potential for continued career growth
  • Understanding of client businesses, culture, and financial processes

    • Additional Role Details

  • Works closely with the agency support team
  • Collaborates closely with a Project Manager to maintain timelines and deliverables
  • Supports projects across both print and digital formats
  • Provides direct client support for scheduling, deliveries, and day-to-day coordination
  • Supports the XEN medical device brand, used by physicians to reduce eye pressure for patients at risk of vision loss
  • Offers strong exposure to creative feedback cycles, client interaction, and long-term career development
    • [job_alerts.create_a_job]

    Account Coordinator • Irvine, CA, United States

    [internal_linking.similar_jobs]
    Account Coordinator

    Account Coordinator

    The Planet Group • Irvine, CA, US
    [job_card.full_time]
    This role will handle projects and monitor expenditures for assigned client projects and will be responsible for the initiation and maintenance of all documentation required for effective account m...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Closing Coordinator (Hybrid)

    Closing Coordinator (Hybrid)

    Nterval Funding • Tustin, CA, US
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Nterval Funding is a fast-growing financial services company specializing in real estate commission advances.We partner with real estate professionals nationwide, giving them early access to their ...[show_more]
    [last_updated.last_updated_30]
    CRNA - Anesthesiology-Plastic - Make $250 / hr - $250 / hr

    CRNA - Anesthesiology-Plastic - Make $250 / hr - $250 / hr

    DirectShifts • San Clemente, CA, US
    [job_card.full_time]
    We are seeking CRNA's to join our team in several outpatient Plastic Surgery Centers within the San Clemente area.Perform comprehensive pre-anesthesia assessments. Develop and implement anesthes...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Account Executive

    Account Executive

    Slice Merchant Services • Dana Point, CA, US
    [job_card.full_time]
    Excellent opportunity to join a leading, national credit card processing company that has over a decade of industry experience. Slice Merchant Services offers innovative payment processing solutions...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Sales Coordinator

    Sales Coordinator

    Hilton Garden Inn Irvine • Irvine, CA, US
    [job_card.full_time]
    The Sales Coordinator supports the Sales Department by assisting with sales initiatives, group coordination, and client communications while ensuring exceptional service delivery in alignment with ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Sales Relationship Coordinator (Multiple Locations)

    Sales Relationship Coordinator (Multiple Locations)

    ML MORTGAGE CORP. • Rancho Cucamonga, CA, US
    [job_card.full_time]
    The Sales Relationship Coordinator plays a pivotal role in fostering and maintaining strong, long-term relationships with clients within the Other Services industry. This position is responsible for...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Account Coordinator I

    Account Coordinator I

    Artech • Irvine, CA, US
    [job_card.full_time]
    Location : Irvine, CA 92612 (Hybrid 3 days onsite) Duration : 12+ months (possible extension) Pay Rate : $22 - $23 per hour. Manages the day-to-day details of projects and supports account team on.[show_more]
    [last_updated.last_updated_30] • [promoted]
    Resident Service Coordinator - The Residences on Jamboree & Los Alisos Apartments

    Resident Service Coordinator - The Residences on Jamboree & Los Alisos Apartments

    UDR, Inc. • Irvine, CA, United States
    [job_card.full_time]
    Resident Service Coordinator to our team.This position will work at The Residences on Jamboree and Los Alisos, our exclusive apartment communities located in Irvine and Mission Viejo, CA.Do you thr...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Account coordinator II

    Account coordinator II

    Staffing • Irvine, CA, US
    [job_card.full_time]
    Manages the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision. Keeps Supervisor advised of up-to-date details of projects.Unde...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Account Representative

    Account Representative

    Enrique Morales - Farmers Insurance • Irvine, CA, US
    [job_card.full_time]
    At Enrique Morales - Farmers Insurance, we are looking for a motivated Account Representative who is eager to contribute to the continued success of our agency. In this role, youll engage directly w...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    FRONT OFFICE COORDINATOR

    FRONT OFFICE COORDINATOR

    Staff Seekers, Inc. • Yorba Linda, CA, US
    [job_card.full_time]
    OFFICE HOURS : M-TH 8 : 45am huddle - 6 : 00pm.This position can be F / O ro an OM.JOB DESCRIPTION : All front office duties with focus on Scheduling for production. Keep hygiene schedule full, responsible ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Self-Checkout Coordinator

    Self-Checkout Coordinator

    Cardenas Markets LLC • Pomona, CA, US
    [job_card.full_time]
    Cardenas Markets Self-Checkout Coordinator.At Cardenas Markets, how we work is defined by shared values that include absolute integrity, respect, and collaboration. However, it's more than that; it'...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Join Us as a DSP Mission Viejo $500 Bonus

    Join Us as a DSP Mission Viejo $500 Bonus

    Redwood Family Care Network • Dana Point, CA, US
    [job_card.full_time] +1
    Direct Support Professional (DSP) Mission Viejo.Direct Support Professional- Mission Viejo $500 SIGN-ON BONUS.Date : Walk-ins Tuesdays & Thursdays . Location : 505 N Tustin Ave #114, Santa Ana...[show_more]
    [last_updated.last_updated_30] • [promoted]
    LTD - Authorization Coordinator - Central Authorization Unit - P / T Days, 6 Month Appointment

    LTD - Authorization Coordinator - Central Authorization Unit - P / T Days, 6 Month Appointment

    University of California - Irvine Health • Irvine, CA, United States
    [job_card.full_time]
    University of California, Irvine, and the only academic health system based in Orange County.UCI Health is comprised of its main campus,. UCI Health Community Network in Orange and Los Angeles count...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Account Mgr-LTL

    Account Mgr-LTL

    FedEx • Irvine, CA, US
    [job_card.full_time]
    Responsible for new business development, account implementation, and maintaining customer relationships within a defined geographic territory. Focus on identifying customer needs, delivering tailor...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Financial Advising Expert - AI Trainer ($50-$60 / hour)

    Remote Financial Advising Expert - AI Trainer ($50-$60 / hour)

    Data Annotation • Dana Point, California
    [filters.remote]
    [job_card.full_time] +1
    We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Healthcare Coordinator

    Healthcare Coordinator

    Healthy At Home Caregivers • Dana Point, CA, US
    [job_card.full_time]
    Healthy At Home Caregivers | Full-Time.Dana Point, CA | In-Office + Limited Field Work.Compensation : $46,000 $54,000 annually (DOE). Local candidates strongly encouraged.Healthy At Home Caregivers ...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Account Coordinator

    Account Coordinator

    Elite Direct Management • Chino, California, United States
    [job_card.full_time]
    Frontier Fiber as smooth as possible for Pomona residents.We are hiring an Associate to manage the sales and technical transition for fiber-optic internet and premium TV bundles.The Account Coordin...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]