Office ManagerWrapped N Love Home Care LLC • Media, PA, US
Office Manager
Wrapped N Love Home Care LLC • Media, PA, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Oversee and manage all internal office operations to ensure efficiency, compliance, and operational excellence Serve as the primary operational decision-maker in the CEOs absence Implement, enforce, and continuously improve company policies, procedures, and Diamond Standards Maintain visibility and accountability across all departments, deadlines, and deliverables Lead full-cycle hiring, on-boarding, training, supervision, and termination of caregivers and administrative staff Conduct employee counseling sessions, issue formal write-ups, and implement corrective action plans Maintain complete, audit-ready employee files and documentation Coordinate benefits administration, payroll communication, scheduling alignment, and HR compliance Enforce professionalism, attendance, performance expectations, and company culture Supervise intake, assessments, care coordination, and case transitions Address and de-escalate client, family, and caregiver concerns promptly and professionally Ensure continuity of care, staffing coverage, and service quality across all cases Uphold and protect Diamond Care Standards at all times Create, update, and enforce Standard Operating Procedures (SOP's) across departments Ensure compliance with state regulations, licensing requirements, HIPAA, and company policies Identify operational risks and implement corrective and preventative controls Maintain inspection, audit, and compliance readiness Oversee all administrative workflows, documentation, reporting, and internal communications Delegate tasks strategically and follow through until accurate completion Prevent breakdowns in execution through structured oversight and accountability Provide regular operational updates to the CEO Support execution of internal marketing strategies, referral follow-ups, and community outreach initiatives Ensure brand consistency, professionalism, and alignment across all internal and external touch points 57+ years of leadership or management experience in healthcare, home care, or a regulated service industry Proven experience managing staff, operations, compliance, and conflict resolution Strong working knowledge of HR practices, employee relations, and labor compliance Demonstrated ability to operate independently with sound judgment and discretion Exceptional organizational, communication, and leadership skills High emotional intelligence with a firm, professional leadership presence Home care agency or healthcare administration experience Experience developing SOP's, policies, and internal operational frameworks Familiarity with EVV systems, scheduling platforms, and payroll coordination Executive-level accountability and follow-through Policy-driven leadership and decision-making Strong de-escalation and conflict resolution skills Operational discipline with zero tolerance for low standards Commitment to excellence and The Diamond Standard of Care
Job Description
Job Description
Benefits :
- 401(k) matching
- Health insurance
- Vision insurance
Position Overview
Wrapped N Love Home Care LLC is seeking a highly competent, executive-level Office Manager / Director of Operations to oversee and manage the entire internal operational infrastructure of the agency. This role functions as the primary operational authority and the CEOs day-to-day execution arm, ensuring the company operates at the Diamond Standard of Care without constant CEO intervention.
This is not an administrative or entry-level office role. This position carries substantial authority, accountability, and discretion, requiring independent judgment, firm leadership, and the ability to manage people, systems, and compliance in a fast-paced healthcare environment.
Core Responsibilities
Executive Operations & Office Leadership
Human Resources & Staffing Authority
Care Coordination & Client Oversight
Compliance, SOP's & Risk Management
Administrative Oversight & Delegation
Marketing & Brand Support
Required Qualifications
Preferred Experience
Key Competencies
Why Join Wrapped N Love Home Care
Wrapped N Love Home Care LLC is a growing, values-driven organization committed to delivering exceptional care while maintaining rigorous operational and ethical standards. This role offers the opportunity to lead operations with authority, influence outcomes directly, and help scale a high-performing organization.
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Office Manager • Media, PA, US
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