Clerical - Contract Administrator-Intermediate

Contract Administrator

The Contract Administrator is responsible for reviewing, auditing, and accurately processing retail and lease contracts within the portfolio system. This role ensures compliance with state regulations and client requirements while maintaining a high level of accuracy and attention to detail. The position requires strong analytical skills, the ability to identify discrepancies, and effective communication with internal teams and external partners.

Key Responsibilities

• Audit retail and lease contracts using multiple internal systems.
• Verify contract data for accuracy and communicate the reason if incorrect.
• Validate supporting documentation to meet state and client requirements.
• Ensure financial calculations are correct and consistent; general knowledge of adding, subtracting, dividing, and multiplying is required.
• Validate calculations to ensure financial information presented is accurate.
• Identify inconsistencies and follow established processes.
• Communicate effectively with regional and dealership personnel.
• Adapt to frequent changes, including overtime with limited notice.
• Maintain productivity in a deadline-driven environment.

Skills & Qualifications

• Strong attention to detail and accuracy.
• Quick learner with a proactive mindset.
• Ability to work independently with minimal supervision.
• Moderate computer proficiency; able to multitask across systems.
• Ability to follow processes and identify inconsistencies in information presented.
• Proficient in Microsoft Office Suite.
• Comfortable with frequent changes and dynamic workflows.

Education

• High School Diploma or GED required.
• Bachelor's Degree preferred.

Preferred Experience

• General Accounting 1 year.
• General Business 1 year.
• Proficient in Administration 1 year.
• Experience in contract auditing or financial documentation review.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department.