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Entry level Associate
Entry level AssociatePrime Soho Htx • Houston, TX, US
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Entry level Associate

Entry level Associate

Prime Soho Htx • Houston, TX, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Benefits :

  • Opportunity for advancement
  • Signing bonus
  • Training & development

Entry-Level Program Associate provides essential administrative, analytical, and operational support to a specific Program Team. This position is ideal for a highly organized, detail-oriented professional with a passion for international development, seeking to begin a career in the non-profit sector.

Essential Functions and Responsibilities

1. Program and Grants Administration Support

  • Grant Monitoring : Assist the Program Manager with the initial review of grant proposals, and help track grantee reports, ensuring timely submission and compliance with donor requirements.
  • Document Management : Maintain organized program files, including contracts, budgets, reports, and communications, ensuring all documentation is accurate and easily accessible.
  • Financial Tracking : Support the tracking and reconciliation of program budgets and expenses, interfacing with the Finance Team and partners to ensure accurate accounting for grant expenditures.

    • 2. Research and Reporting

  • Background Research : Conduct research on specific technical areas (e.g., gender-responsive climate adaptation, humanitarian response best practices) to inform program strategy and proposal development.
  • Information Synthesis : Assist in compiling, analyzing, and synthesizing data from field offices to prepare summaries, reports, and presentations for internal leadership and external stakeholders (donors, partners).
  • Drafting Materials : Prepare and coordinate the production of meeting materials, including drafting memos, presentations, and communication pieces with high-quality formatting and editing.

    • 3. Meeting and Logistical Coordination

  • Scheduling and Logistics : Plan, coordinate, and manage initiative-related meetings and convenings, including calendaring, travel logistics (domestic and international, if needed), and managing associated communications.
  • Internal Collaboration : Serve as a liaison between the Program Team and other departments (e.g., Fundraising, Communications, Finance) to streamline operational workflows.
  • Process Improvement : Identify and recommend improvements to administrative and grant management processes to enhance the teams efficiency and data quality.

    • Required :

  • Experience : 0-2 years of professional experience (internships and volunteer experience count) in an administrative or project support capacity, preferably within a non-profit or development setting.
  • Skills : Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and excellent computer skills, including experience with data management or CRM systems.
  • Core Competencies : Exceptional attention to detail, strong organizational and project management skills, and the ability to manage multiple priorities simultaneously under tight deadlines.
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