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Accounting Associate
Accounting AssociateRPC Staffing • Fort Worth, TX
Accounting Associate

Accounting Associate

RPC Staffing • Fort Worth, TX
[job_card.30_days_ago]
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  • [job_card.full_time]
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Accounting Associate

REPORTS TO: Controller

COMPENSATION TYPE: Hourly, Non-Exempt



POSITION OVERVIEW: Supports CFO and Controller by ensuring financial data entered in accounting/record keeping software is accurate, complete, and timely;ensuring our client has strong relationships with vendors by always promptly and accurately paying bills on or before deadlines;and provides additional administrative support to the Team as needed.



KEY RESULT AREA’S
  • Responsibilities:
  • Maintain accounts and project information in multiple computerized databases
  • Compile reports required by management and other governmental agencies
  • Compute and record charges, refunds, and adjustments
  • Reviews/corrects employee time entries for payroll
  • Reviews/Enters/Reconciles monthly credit card statements
  • Prepare vouchers, invoices, account statements, reports, and other documents
  • Reconcile A/R and A/P general ledger accounts
  • Resolve customer billing discrepancies, elevating to Controller when necessary
  • Perform related duties as to specific assignments
  • Provide service to customers by answering questions, providing information, and assuring appropriate follow-through and/or resolution relating to assigned duties
  • Communicate with managers, supervisors, co-workers, and others while maintaining confidentiality
  • Completes additional tasks as assigned


  • Efficiency:
  • Timely data entry on all assigned duties
  • Expedient and accurate data entry
  • Achieve 100% of quick-pay discounts by ensuring payments made before payment terms deadlines


  • Performance:
  • Ensure ≥95% of Accounts Receivables are monitored and any past-due clients have weekly status updates. Past due status is >10 days from QB due date. General Contractor invoices are generally due within 45 days. (Retainage should be checked on within 4 months of project completion;otherwise retainage is not considered past due until project is closed out)
  • Information entered into company databases is accurate and with enough detail for auditing purposes
  • Ensure all employee time entries are correct and ready for Controller approval by 10: 00 AM on Tuesdays
  • Ensure all receipts received for credit card purchases and that reconciliation completed 5 days before payment due date
  • Escalate any items not within tolerance to proper management in a timely manner
  • Maintains positive client/Vendor relationship


  • Coordination:
  • Coordinates with Purchasing Department to ensure vendor accounts are set up, and current
  • Coordinates with CFO or Controller as needed in assigned duties
  • Coordinates with Account Manager, COO, Project Managers, and CS Administrator to ensure project data (for assigned duties) is entered in a timely fashion in appropriate databases.
  • Coordinates with Customers as needed to provide/obtain needed information



JOB REQUIREMENTS:
  • Ability to handle stressful work situations and deadlines
  • Accurate, detail-oriented, and conscientious
  • Strong people and communication skills
  • Excellent writing, editing, spelling, grammar, mathematical skills
  • Strong organizational skills
  • Self-motivated;initiative to own problems and resolve them;follow through is a top priority
  • Professional appearance in dress, office maintenance
  • Punctual and dependable
  • Mastery of QuickBooks Desktop, Microsoft Teams, Outlook, Excel, and Word



EDCUATION:
  • Enrolled in or has obtained QuickBooks Certified User accreditation
  • Bachelor’s Degree (BS) in accounting or 4+ year’s equivalent experience
  • Understands Texas State Sales Tax laws
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Accounting Associate • Fort Worth, TX

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