Paralegal / Legal Assistant

Role Summary

This role will serve as a key contributor within Quintessa's growing legal and operations function. Reporting directly to the Chief Operations Officer, the Paralegal / Legal Assistant will work closely with cross-functional partners to support client management, marketing initiatives, litigation support, and compliance efforts. This role is ideal for a candidate with a strong litigation background who is interested in expanding into broader corporate, compliance, and operational legal work.

*This role is onsite in Oklahoma City, Oklahoma*

Key Responsibilities

• Assist in managing a diverse caseload, including commercial litigation, employment disputes, regulatory matters, and compliance research

• Review, analyze, and input data into various contract types

• Research and monitor state bar ethics rules related to legal lead generation and attorney advertising

• Research and analyze compliance issues related to TCPA and data privacy laws

• Collect, compile, and organize evidence and legal documentation for attorney review

• Conduct legal and factual research using internal files and external sources, including statutes, regulations, case law, and legal publications

• Act as a liaison among internal teams, outside counsel, and vendors for scheduling and information sharing

• Organize and manage documents, including spreadsheets, databases, and document retrieval systems

• Coordinate the collection, review, and production of documents and respond to discovery requests

• Assist with trial preparation, including exhibits, witness binders, and deposition materials

• Attend trials, depositions, and legal proceedings as needed, providing on-site support

• Summarize deposition transcripts, trial transcripts, and exhibits

• Compile information and prepare reports, statistics, charts, and summaries

• File pleadings, exhibits, briefs, appeals, and other legal documents with courts and opposing counsel

• Utilize legal software, case management systems, and e-discovery platforms to support internal and external counsel

• Manage and maintain internal contracts to ensure compliance with applicable laws, company policies, and contractual obligations, including monitoring key terms, renewal dates, and deadlines.

• Administer and manage internal Concord documents, coordinating reviews, updates, approvals, and version control in accordance with established procedures

Qualifications

• Associate's degree from an ABA-approved paralegal program or bachelor's degree preferred

• Paralegal certification (NALA, NFPA, or NALS) strongly preferred

• Minimum of 2 years of litigation experience in a law firm or legal environment

• Strong legal research, investigation, and case management skills

• Experience filing in federal court and Oklahoma state courts

• Experience with e-discovery platforms and vendor coordination

• Excellent written and verbal communication skills

• Strong organizational, time management, and project management abilities

• Analytical, detail-oriented, and deadline-driven

• High level of discretion, professionalism, and confidentiality• Ability to multitask and work collaboratively in a fast-paced environment

Compensation & Benefits

• Competitive base salary, commensurate with experience

• Bonus eligibility based on project and company performance

• Comprehensive health, dental, and vision insurance

• Paid time off and company holidays

• Up to two (2) weeks of paid PTO per calendar year

• Remote work on Fridays; occasional flexibility may be requested based on business needs

Company Description

Quintessa Marketing is a high-performance, non-branded marketing and intake company that supports law firms across the country. We help source, screen, and retain personal injury leads by connecting potential clients with law firms positioned to represent their claims. Quintessa Marketing is scaling fast, and we're looking for people who know how to create growth, not wait for it. Since 2016, we've delivered over 100,000 motor vehicle retainers and have doubled in size year over year. We're building toward a billion-dollar future with a team that values performance, ownership, and impact. We also believe success should give back — 50% of our profits go to charities, schools, and nonprofits.

Equal Opportunity Employer

We are an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, or any other protected status under applicable federal, state, or local laws.

Work Authorization

Applicants must be authorized to work in the United States on a full-time basis. Sponsorship is not available at this time.