Office Coordinator

Are you the type of person who thrives in a fast-paced environment, effortlessly juggling multiple priorities?

Do you love organizing and solving problems, all while keeping things running smoothly behind the scenes?

Are you ready to join a company that takes pride in its fun, positive culture and celebrates each team member’s success?

If you answered yes to all, keep reading this for an amazing opportunity.

About JRP Design & Remodel

JRP Design & Remodel has been making dream homes a reality for over two decades. Based in Westlake Village, we specialize in luxury residential remodels, additions, and custom homes. We are driven by our powerful blend of cutting-edge design, superior craftsmanship, and unparalleled attention to detail. We are continually growing and raising the bar for success and respect in the remodeling industry. We take pride in our award-winning work, our fun and hard-working company culture, and our commitment to community service. At JRP Design & Remodel, we are guided by our core values of being One Team, Being Direct and Resourceful, Raising the Bar, and Getting Stuff Done, and we are seeking an who will embody those values and excel as a key member of our team.

Learn more about us on our website: www.jrpdesignandremodel.com

Summary of Responsibilities

We’re looking for a highly organized and detail-oriented Office Coordinator to support our owner, Lori Pecikonis. This fast-paced role requires someone who can prioritize tasks, anticipate needs, and find solutions while managing a wide range of administrative responsibilities. As the Executive Front Desk Coordinator, you’ll provide comprehensive support to ensure smooth operations while maintaining professionalism and confidentiality. The ideal candidate will have a passion for organization and a talent for streamlining processes, ensuring that daily operations run seamlessly and efficiently.

Essential Functions

• Calendar Management:
• Organize and prioritize the executive’s daily schedule
• Coordinate meetings, calls, and appointments
• Adjust appointments and handle scheduling conflicts as needed
• Communication & Email Management:
• Manage the executive’s inbox, ensuring important emails are handled or flagged for follow-up
• Draft and proofread emails, reports, and other documents
• Answer phone calls and emails on behalf of the executive
• Meeting Coordination:
• Prepare agendas and materials for meetings
• Organize virtual and in-person meetings, handling all logistics
• Task Management:
• Anticipate the executive’s needs and manage tasks and priorities proactively
• Ensure projects are completed on time without constant supervision
• Maintain a to-do list and follow up on outstanding tasks
• Project Management:
• Manage special projects, ensuring deadlines and quality standards are met
• Provide regular updates on key initiatives and progress
• Confidentiality:
• Handle sensitive information with discretion
• Maintain professionalism and integrity in all communications
• Airbnb Property Management:
• Manage guest communication, reservations, and property upkeep
• Coordinate maintenance and repairs to ensure smooth operations
• General Admin & Client Support:
• Provide administrative support, including phone calls, visitor management, and coordinating office events
• Manage leads and client relations, logging interactions and resolving inquiries
• Oversee office cleanliness, inventory, and repairs
• Assist with contracts and provide inter-department support for Marketing and HR

Education, Experience, and Skills

• Bachelor's degree preferred OR 3+ years of relevant experience in an administrative support role
• Excellent communication skills, both written and verbal
• Strong interpersonal skills, with the ability to collaborate effectively even under pressure, and navigate complex personalities with ease
• Sharp problem-solving abilities and attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to quickly adapt to new software
• Familiarity with CRM systems and data entry to manage client interactions and track progress
• Ability to thrive in a fast-paced environment and adapt to changing priorities
• A proactive, results-oriented mindset focused on meeting deadlines
• Experience managing special projects and coordinating across teams is a plus
• A professional and polished demeanor, committed to representing the Executive and the company with excellence

Salary & Compensation

• $33.65–$43.27 per hour, depending on experience
• (Equivalent to approximately $70K–$90K annually based on full-time hours)
• Simple IRA with employer match
• Health, dental, and vision insurance
• Flexible paid time off (PTO + sick days), increasing with tenure

How to Apply

• Submit an updated resume
• Submit a cover letter detailing why you would be an excellent fit for this position
• Be prepared to provide 3 professional references

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step, you will get instructions from Cathy within 3 days of your submission. Everyone will be contacted.

JRP Design & Remodel provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, JRP Design & Remodel complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.