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Office Coordinator
Office CoordinatorOnward Energy • Denver, CO, US
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Office Coordinator

Office Coordinator

Onward Energy • Denver, CO, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Office Coordinator

The Onward Energy team is comprised of industry professionals who embrace our values of accountability, adaptability, collaboration, and excellence. We are solution-oriented, people-first, and committed to supporting one another as we grow.

We are seeking a Corporate Office Coordinator to support the day-to-day operations of the Denver, New York, and Charlotte Corporate Offices and provide high-quality administrative support. This role requires strong organizational and communication skills, excellent attention to detail, and the ability to manage competing priorities in a fast-paced, collaborative environment.

Primary Responsibilities

Office & Facilities Management

  • Manage daily office operations, including supply stocking, vendor coordination, and general office upkeep
  • Oversee kitchen and breakroom needs, including snacks, beverages, and coffee equipment
  • Coordinate office maintenance and assist with space planning efforts

Mail & Shipping Coordination

  • Handle incoming and outgoing mail, shipping logistics, and supply restocking for both Denver and NY offices
  • Prepare and send labels and packages for HR, employee engagement, and company-wide needs

    • New Hire Onboarding Support

  • Organize and deliver onboarding items, including welcome boxes, badges, parking, and office tours
  • Coordinate onboarding logistics with the new hire to ensure a smooth and engaging new hire experience
  • Conduct an office and building tour

    • Event & Meeting Support

  • Assist with logistics for internal events, including the HR retreat, holiday celebrations, and Board visits
  • Support on-site preparations and coordination for quarterly board meetings with food, supplies, and forecasted needs

    • Employee Engagement & Recognition

  • Plan and execute monthly engagement activities, monthly birthday lunch, anniversary recognition program, GSD award program, and team celebrations
  • Coordinate and distribute company swag and milestone gifts (anniversaries, celebrations, condolences)
  • Manage branded swag projects from concept to delivery, and other corporate gifts
  • Execute annual swag orders and ensure consistency across all corporate locations

    • Finance & Expense Management

  • Submit and reconcile expense reports for designated executives and stakeholders
  • Maintain accurate records and ensure timely processing in line with company policies

    • The Profile To Succeed

  • Proven ability to manage multiple tasks and deadlines with a high degree of accuracy
  • Strong organizational and time-management skills; highly detail-oriented
  • Excellent written and verbal communication skills
  • Comfortable working both independently and collaboratively in a team environment
  • Proficiency with Microsoft Office Suite; experience with Workday or expense systems
  • Professionalism, confidentiality, and a customer-service mindset

    • Physical Requirements

    Must be able to accomplish physical requirements with or without reasonable accommodation.

  • Ability to sit, stand, talk, hear, and use close and distance vision
  • Ability to lift and / or move up to 10 pounds
  • Occasional travel (up to 10%) may be required

    • The position functions in a smoke and vape free professional office environment. The role routinely utilizes standard office equipment such as laptop computer, phone, and scanner / photocopier.

    Onward Energy total rewards philosophy is motivated by a key tenet of People First and offers associates a comprehensive total rewards package which includes market-competitive compensation, health, life insurance, and retirement savings benefits.

    If you require an accommodation for any part of the employment process due to a disability to Recruiting@onwardenergy.com.

    Onward Energy is an Affirmative Action Employer, Females / Minority / Veterans / Disabled / Sexual Orientation / Gender Identity.

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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