Inventory Controller

Overview

Wayne State University is searching for an experienced Inventory Controller at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential Functions (job duties)

• Position Purpose : Perform, document, and report physical inventories of movable personal property owned or leased by the University and government entities, ensuring full compliance with applicable state and federal regulations. This position reports to the Director, Cost Accounting.
• Essential Functions : Conduct, document, and report physical inventories of University and government-owned or leased assets. Maintain accurate records of all leased equipment. Coordinate the distribution of asset inventory transmittal forms across the University to ensure proper tagging and registration of newly acquired furnishings and equipment.
• Receive and process capital assets into the University's Fixed Asset Inventory Management System (FMS). Maintain and update inventory records by adding, deleting, and transferring asset data.
• Oversee operations of the surplus property warehouse, ensuring proper storage of surplus equipment and furnishings. Maintain accurate records of sold and stolen items and supervise the receipt and systematic organization of incoming surplus to support efficient warehouse management.
• Utilize computers and software applications including Microsoft Office and Adobe to support departmental functions. Respond to routine inquiries related to department operations and direct complex questions to appropriate staff. Carry out general administrative tasks such as drafting correspondence, maintaining organized filing systems, managing supply orders, and handling incoming and outgoing mail.
• Compile data and maintain statistics on department operational activities. Prepare special activity reports, e.g., monthly capitalization report for internal accounting purposes and government regulations.
• Performs other related duties as assigned.

Additional Comments

This role is responsible for conducting physical inventories of all University and government-owned or leased property. Key duties include tagging movable assets valued at $5,000 or more, maintaining accurate inventory records using the Fixed Asset Inventory Management System, and generating statistical reportssuch as capitalization summariesfor internal accounting and external regulatory compliance.

Qualifications

MINIMUM QUALIFICATIONS

Education : High school graduate or an equivalent combination of education and / or experience.

Experience

Entry level (less than a year of job-related experience). Demonstrated organizational abilities with strong attention to detail. Proficient in computer usage, including accurate typing and data entry. Effective interpersonal and communication skills. Familiarity with general administrative and office procedures. Working knowledge of University policies and operational guidelines.

Preferred Experience In Inventory Management And Control. Knowledge, Skills, And Abilities : Knowledge of the government contracting market and the tools used by business to sell to this market. Strong planning and organizational skills. Strong written and verbal communication skills. Ability to manage multiple and complex projects. Ability to provide extensive customer service with courtesy and concerned attention to individual needs.

School / College / Division

H82 - Fiscal Operations

Primary department : H8230 - Accounting

Employment type

Regular Employee

Job type and category

Job type : Full Time

Job category : Staff / Administrative

Funding / Salary Information

Working conditions

Normal office and warehouse environment. This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings

The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

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