Administrative Assistant

This position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.

Duties and Responsibilites

• Coordinate new hire pre-employment activities including scheduling pre-employment testing and training.
• Provide administrative support for the field employees and management.
• Help answer new hire questions from employees.
• Transactional HR tasks
• Front desk reception including greeting all visitors and directing them as needed
• Answering all incoming calls
• Pick up and process all incoming and outgoing mail for entire office
• Dealing with all courier documents including sending them out
• Scanning and processing invoices
• Ordering/maintaining office supplies
• Maintain and organize all community areas, including boardroom, kitchen, copy area
• Handle all meeting requests, boardroom set up, catering orders
• Assisting with Word documents, PowerPoint presentations and Excel documents as requested
• Draft and disseminates reports, projects, and other documents for internal and external recipients
• Performs other duties and tasks as determined by the leadership team
• Effective communication and coordination with all departments with the company are essential in the role.

Required Knowledge and Skills

• Associate's degree required
• Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.
• A High School Diploma or equivalent
• Proven administrative or assistant experience
• 0 - 2 years administrative experience
• Excellent written and verbal communication skills with strong interpersonal skills
• Excellent organization skills with high level of attention to detail