Finance Manager

Job Description

Job Description

Salary : Job Grade 7

POSITION SUMMARY

Performs a variety of complex supervisory, professional, administrative technical accounting and finance functions to maintain the fiscal records of the Township. The Finance Manager works under the general supervision of the Director of Finance. Work requires initiative, independent judgment, and is reviewed periodically upon completion.

Work is performed during regularly scheduled hours and may involve additional hours as needed.

The position is exempt under the Federal Fair Labor Standards Act.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee and supervise the preparation of the monthly bill sheet and weekly payment batches for final review by the Director of Finance.
• Supervises staff in the accounts payable process, including invoice and purchase order review and approval workflow.
• Supervises staff in the biweekly, quarterly, and annual payroll processes and guides staff in the resolution of payroll-related issues.
• Updates the general ledger chart of accounts and fixed asset records as directed by the Director of Finance.
• Prepares preliminary trial balances and month-end closing entries.
• Assists the Director of Finance in preparing monthly financial statements for all Township funds and coordinates distribution to Department Heads and the Board of Commissioners.
• Assists the Director of Finance with administration of the Townships pension plans, insurance programs, and debt management activities.
• Assists with year-end journal entries and external audit preparation.
• Monitors cash flow and liquidity needs, executing cash transfers necessary for accounts payable, payroll, investments, and other disbursements.
• Assists with managing the Townships investment program, including recommending investment options, tracking investments and maturities, and performing related accounting and reconciliation functions.
• Coordinates the annual budget preparation process by working closely with Department Directors to collect, review, and consolidate budget requests, ensuring alignment with organizational goals and financial constraints.
• Provides guidance and support to Department Directors during the development of the annual Budget and the five-year Capital Improvement Program (CIP).
• Analyzes and evaluates submitted budget and CIP requests for accuracy, feasibility, and compliance with Township priorities, presenting recommendations to the Director of Finance.
• Provides regular budget-to-actual reports to Department Directors, highlighting performance, trends, and recommendations for resource optimization.
• Supervises the preparation of the Annual Comprehensive Financial Report (ACFR) and serves as a liaison with the external auditors.
• Uses computer and spreadsheet applications to compile financial information and schedules to support the timely and accurate preparation of budgets and financial reports.
• Supervise the duties of other finance department staff as necessary.
• Work on other special projects assigned by the Director of Finance or the Township Manager.

QUALIFICATIONS

Necessary Knowledge, Skills, and Abilities

Education and Experience

EQUIPMENT USED

PHYSICAL DEMANDS

WORK ENVIRONMENT

SELECTION GUIDELINES

USC Job Grade 7