Office Administrator

Office Administrator

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Join Aprio's Business Operations team and you will help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for an Office Administrator to join their dynamic team.

This position provides high level administrative support for your local office. This role will be vitally important to the success of day-to-day operations and organization of the office. The ability to multi-task, while maintaining complex schedules is essential in this position. The ideal candidate is resourceful, an excellent problem solver and very organized.

This position requires a blend of administrative and customer service skills to provide exceptional administrative support to both clients and the internal team. The primary responsibility is to manage the front desk and ensure the smooth flow of clients and information within the tax office.

Position Responsibilities :

• Reception Duties :
• Greet clients and visitors in a friendly and professional manner.
• Answer and direct incoming phone calls, taking messages or transferring calls as necessary.
• Maintain a neat and organized reception area.
• Client Interaction :
• Assist clients with inquiries, appointments, and basic questions.
• Schedule appointments as needed.
• Ensure client confidentiality and handle sensitive information with discretion.
• Administrative Support :
• Manage and maintain the office calendar, scheduling appointments and meetings for team members.
• Prepare outgoing mail, sort and distribute incoming mail, faxes, and other correspondence.
• Maintain electronic and paper filing systems for client records and office documents.
• Assist with scanning of client and firm documents.
• Engagement letters as needed, paper extensions and paper returns as needed.
• Office Maintenance :
• Monitor and order office supplies, ensuring inventory is well-stocked.
• Order snacks and drinks and restock as needed.
• Order busy season meals as needed, assist with set-up and clean-up.
• Keep the office clean, organized, and presentable for clients and staff.
• Submit work orders and report any maintenance issues to the appropriate personnel.
• Maintain office equipment, place service calls, order supplies.
• Maintain common areas, refrigerators, vending, refreshment equipment and order supplies as needed.
• Assist with parking decals and access cards as needed.
• Office Events :
• Schedule and Plan office events as coordinated by the corporate office.
• Maintain consistency in events across offices.

Qualifications :

Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.

Perks / Benefits we offer for full-time team members :

What's in it for you :

EQUAL OPPORTUNITY EMPLOYER

Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and / or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.