Executive Assistant to the Chief Executive Officer

Who We Are

Clinical Architecture is at the forefront of healthcare IT innovation. Our team is an ambitious group of diverse leaders who balance creativity and expertise to solve tough problems that make a difference. Our environment is positive casual and comprised of people dedicated to delivering world-class solutions and exceptional customer service. Come join our team for happier workdays.

About the Position

Clinical Architecture is seeking a highly organized detail-oriented and proactive Executive Assistant to support our Chief Executive Officer. This role is critical to enhancing the CEOs productivity efficiency and effectiveness by managing administrative operations coordinating communications and supporting strategic priorities.

The Executive Assistant to the CEO serves as a trusted partner and central point of coordination managing schedules communications projects and information with the highest level of professionalism and confidentiality. This position plays a key role in enabling the CEO to focus on organizational leadership and driving company success.

This role is based on-site at our Carmel IN Headquarters five days a week. While we are an in-office organization we do our best to offer flexibility when needed ensuring both work-life balance and uninterrupted business operations.

Applicants must be authorized to work in the U.S. without sponsorship.

Responsibilities

• Organize manage and track the CEOs workflow priorities and commitments.
• Manage and maintain the CEOs calendar including scheduling meetings appointments travel and conferences; proactively adjust as needed.
• Coordinate and prepare materials for meetings including agendas and briefing documents.
• Accurately record and distribute meeting minutes.
• Research compile and analyze information to prepare documents and presentations for internal teams executives and clients.
• Coordinate all CEO-related logistics and interactions with internal and external leadership.
• Oversee administrative policies and office procedures; recommend improvements as appropriate.
• Draft and prepare executive-level responses to routine correspondence memos and communication.
• Review presentations internal memos whitepapers and other content on behalf of the CEO.
• Assist with social media initiatives as needed.
• Monitor and manage ongoing priorities when the CEO is out of office.
• Provide general administrative and operational support as required.

Qualifications

Why Clinical Architecture

We offer :

Clinical Architecture is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race color religion sex national origin gender identity or expression sexual orientation age disability veteran status marital status or any other protected characteristic.

Required Experience :

IC

Key Skills

Office Manager Experience,Time Management,Microsoft Office,Google Docs,Adobe Acrobat,Microsoft Outlook,Microsoft Word,QuickBooks,Personal Assistant Experience,Microsoft Powerpoint,Administrative Experience,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1