Project Coordinator

Job Title : Project Coordinator (Commercial Construction)

Location : Onsite – Main Office

Experience Required : 5+ Years

We are seeking an experienced Project Coordinator with a minimum of five years of construction experience who is highly organized, detail-oriented, and comfortable managing project billings and documentation from start to finish. This role supports multiple Project Managers, Project Engineers, and Superintendents across various commercial and ground-up construction projects.

If you thrive in a fast-paced construction environment and are confident handling owner billings, purchase orders, change orders, and Procore documentation, we want to hear from you.

Position Summary

The Project Coordinator (PC) plays a key role in the successful execution of projects by managing documentation, coordinating billing processes, supporting field teams, and ensuring compliance with client requirements. This individual serves as a primary liaison with client support staff, including Accounts Receivable, and must be proficient in client software platforms such as Procore and proprietary billing systems.

Key Responsibilities

Project Setup & Documentation

Complete project setup upon award (insurance certificates, job folders, budget entry into Procore, etc.)

Maintain accurate and up-to-date project documentation

Send Procore invites and manage access for project stakeholders

Contracts & Financial Administration

Issue purchase orders (POs), subcontracts, and change orders (owner & subcontractor)

Code and track project invoices

Enter Schedule of Values (SOV) into Procore as provided by Project Manager

Assist in compiling and processing change orders

Billing & Pay Applications

Compile and submit owner billings using Procore and / or client proprietary software

Communicate with subcontractors regarding billing requirements

Collect subcontractor invoices and conditional waivers

Generate owner pencil drafts for internal review

Submit pay applications with required backup documentation

Project Support

Assist with permits and closeout documentation

Facilitate communication with subcontractors and vendors

Manage submittals, RFIs, and other documentation (as needed)

Prepare and distribute meeting minutes in Procore

Generate weekly client reports including photos, schedules, RFI logs, and change order logs

Qualifications

Minimum 4–5 years of experience in commercial or ground-up construction

Strong experience with project billings and pay applications

Proficiency in Procore (highly preferred)

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Strong organizational and communication skills

Ability to work onsite from the main office and attend weekly staff meetings

Reporting Structure

Reports to the VP of Internal Operations, Project Manager, Project Engineer, and / or Project Executive.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)